SAM #W912QR-ROCKFORDILFY27

Lease and Build-Out of Armed Forces Career Center with Security Systems in Rockford, IL

The U.S. Army Corps of Engineers is seeking to lease and build out a commercial space for an Armed Forces Career Center in Rockford, Illinois. - Government Buyer: - U.S. Army Corps of Engineers, Louisville District - Chief, Inleasing Branch, Real Estate Contracting Officer: Mark S. Klinglesmith - OEMs and Vendors: - Aiphone (IXG Series video intercom entry control) - Hanwha (Wisenet CCTV/NVR systems, LED monitors, AI IR cameras) - NETGEAR (PoE+ switches) - Securitron (Keypad controllers) - Hunter Douglas (roller shades) - LSP (Power supply) - Tripp Lite (Security cabinet) - VideoSecu (Monitor mounting bracket) - Displays2Go (Monitor mounting pole) - Products/Services Requested: - Lease of approximately 5,786 usable square feet of commercial retail/office space - Security and surveillance systems (Aiphone IXG-DM7-HIDA, Hanwha Wisenet NVR, Hanwha AI IR cameras, NETGEAR PoE+ switches, Securitron DK-26 SS keypad, Tripp Lite security cabinet) - Janitorial and cleaning services (daytime, thrice weekly, plus periodic deep cleaning and supply provision) - Maintenance services (HVAC, fire protection, lighting, pest control, lawn care) - Snow removal services for parking lots and walkways - Construction and build-out services (architectural, mechanical, electrical, plumbing, communications, signage, security hardware) - Product Line Items (selected examples): - Aiphone IXG-DM7-HIDA Door-Entrance Station (part number: IXG-DM7-HIDA) - Hanwha Wisenet WAVE VMS 16TB NVR CCTV System (part number: WRT-P-3104) - NETGEAR GS752TPN300NAS 48 Port Primary PoE+ Switch - Hanwha XND-C8083RV 6MP AI IR Vandal Dome Camera - Hunter Douglas roller shades - Tripp Lite SRW12UDP 12U Locking Security Cabinet - Unique/Notable Requirements: - Space must have secondary egress, sign-designated parking for 19 government vehicles (24/7), and additional parking within four blocks - Prominent signage for maximum visibility - Strict compliance with 2019 N.D.A.A. prohibitions on certain foreign equipment - Sites adjacent to non-compatible businesses (e.g., adult entertainment, night clubs, drug rehab, marijuana dispensaries, gun shops, liquor stores) may be excluded - Lessors are encouraged to contribute to build-out costs - Offers must include rental proposal worksheet, proof of SAM.gov registration, and floor plan - Evaluation factors: location, compliance, security, timely submission, competitive cost, mission suitability

Description

SOLICITATON FOR OFFER

LOCATION:   Rockford, IL

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 5,786 square feet (useable) of commercial retail/office space located a ¼ mile radius of 621 Highgrove Pl, Rockford, IL.  Office space will be located within the zip code of 61108.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for 19 Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from Natasha Thomas by email at natasha.s.thomas@usace.army.mil.  Proposals are due no later than 5:30 pm on 7/8/2026.

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