SAM #W912QR-RICHMONDINFY27

US Army Corps of Engineers Solicitation for Lease and Security Fit-Out of Office Space in Richmond, Indiana

The U.S. Army Corps of Engineers is seeking to lease and fit out approximately 3,059 usable square feet of commercial office space in Richmond, Indiana for an Armed Forces Career Center. - Government Buyer: - U.S. Army Corps of Engineers, Louisville District - Chief, Inleasing Branch, Real Estate Contracting Officer: Mark S. Klinglesmith - Lease Requirements: - Space must be within a quarter-mile radius of 3412 E Main St, Richmond, Indiana (zip code 47374) - Secondary egress required - Sign-designated parking for five government vehicles (24/7 access) - Additional parking within four blocks for employees and customers - Adequate signage for maximum visibility - Sites adjacent to non-compatible businesses (e.g., adult entertainment, night clubs, drug rehab centers, marijuana dispensaries, gun shops, liquor stores) may be excluded - Construction and Security Fit-Out: - Build-out includes architectural, mechanical, electrical, plumbing, communications, safety, fire equipment, and security systems - Strict compliance with 2019 N.D.A.A. prohibitions on certain foreign equipment - Key OEMs and Products: - Aiphone: IXG Series video intercom entry control (IXG-DM7-HIDA, SBX-IXGDM7, IXG-2C7, MCW-S/B, IXG-MK) - Hanwha: Wisenet CCTV/NVR systems (SMT-2431, WRT-P-3104, XND-C8083RV, XNF-9013RV, XNV-9083R, XNP-C8253R) - NETGEAR: PoE+ switches (GS752TPN300NAS, GS524UP100NAS) - Hunter Douglas: Roller shades - Securitron: Keypad (DK-26 SS) - LSP: Power supply (FPO250-C8D8E2) - Tripp Lite: Security cabinet (SRW12UDP) - VideoSecu: Monitor mounting bracket (ML411B-B1) - Displays2Go: Monitor mounting pole (SLC3770LBK) - Products and Quantities: - Multiple security and surveillance devices, switches, and accessories specified by part number - 1 each: Tripp Lite security cabinet, Hanwha LED color monitor, VideoSecu monitor bracket, Hanwha NVR, Wave VMS licenses, NETGEAR switches, USB extension cable - Multiple Hanwha cameras for interior, exterior, and parking areas - Services Requested: - Janitorial and cleaning services (thrice weekly, plus periodic deep cleaning and supply provision) - Snow removal for parking lots, sidewalks, and walkways - Maintenance of HVAC, fire protection, lighting, pest control, lawn care, and building systems - Alterations and emergency repairs as needed - Unique Requirements: - Government retains right to terminate lease with reasonable notice - Offers must include rental proposal worksheet, proof of SAM.gov registration, and floor plan - Construction and janitorial specifications provided as attachments - Compliance with federal and local laws, and specific finish standards for each Military Service

Description

SOLICITATON FOR OFFER

LOCATION:   Richmond, IN

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 3,059 square feet (useable) of commercial retail/office space located a ¼ mile radius of 3412 E Main St, Richmond, IN.  Office space will be located within the zip code of 47374.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for 5 Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from Brooke Thomas by email at brooke.p.thomas@usace.army.mil.  Proposals are due no later than 5:30 pm on 7/8/2026.

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