SAM #W912QR-ARDMOREOKFY27

USACE Solicitation for Lease and Build-Out of Military Recruiting Office with Security Systems in Ardmore, OK

This opportunity involves the U.S. Army Corps of Engineers (USACE) seeking a lease for approximately 3,362 usable square feet of commercial office space in Ardmore, Oklahoma, to serve as a military recruiting facility. - Government Buyer: - U.S. Army Corps of Engineers (USACE), Louisville District, Chief, Inleasing Branch, Real Estate Contracting Officer - OEMs and Vendors: - Aiphone (video intercom and entry control systems) - Hanwha (Wisenet CCTV/NVR systems, cameras, monitors) - NETGEAR (PoE+ and PoE++ network switches) - Securitron (keypad access control) - LSP (power supply) - Tripp Lite (security cabinet) - Hunter Douglas (roller shades) - Displays2Go (monitor mounting pole) - VideoSecu (monitor mounting bracket) - Products/Services Requested: - Lease of 3,362 sq ft of commercial office space with secondary egress - Designated parking for 10 government vehicles (24/7 access) and additional parking within four blocks - Daytime janitorial and cleaning services (including trash removal, vacuuming, mopping, restroom cleaning, window and carpet cleaning, snow/ice removal, and supply provision) - Comprehensive maintenance (HVAC, fire safety, lighting, pest control, lawn care, building systems) - Security and access control systems: - Aiphone IXG Series video intercom (IXG-DM7-HIDA, IXG-2C7, MCW-S/B, IXG-MK, SBX-IXGDM7) - Securitron DK-26 SS keypad - Hanwha Wisenet WAVE NVR (WRT-P-3104), cameras (XND-C8083RV, XNF-9013RV, XNV-9083R, XNP-C8253R), monitor (SMT-2431) - NETGEAR PoE+ switch (GS752TPN300NAS), PoE++ switch (GS524UP100NAS) - Tripp Lite 12U security cabinet (SRW12UDP) - LSP power supply (FPO250-C8D8E2) - VideoSecu monitor mount (ML411B-B1), Displays2Go mounting pole (SLC3770LBK) - Wave VMS recording licenses (WAVE-PRO-01, WAVE-PRO-04, WAVE-PRO-08) - 6 ft USB extension cable (CAUSBAMF) - Hunter Douglas roller shades - Build-out and alterations as per government specifications, with lessor contributions encouraged for firm term years - Unique/Notable Requirements: - Strict compliance with 2019 N.D.A.A. prohibitions on certain foreign equipment - Sites adjacent to non-compatible businesses (e.g., adult entertainment, night clubs, drug rehab, marijuana dispensaries, gun shops, liquor stores) may be excluded - Offers must include a completed Rental Proposal Worksheet, active SAM.gov registration (CAGE code), and existing floor plan - Evaluation based on location, compliance, security, cost, and mission suitability - Lessor responsible for building upkeep, utilities, and emergency repairs - Military Service-specific standards for finishes, paint, and carpet

Description

SOLICITATON FOR OFFER

LOCATION:   Ardmore, OK

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 3,362 square feet (useable) of commercial retail/office space located a ¼ mile radius of 1211 N Commerce St, Ardmore, OK.  Office space will be located within the zip code of 73401.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for 10 Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from Andrea Logsdon by email at andrea.r.logsdon@usace.army.mil.  Proposals are due no later than 5:30 pm on 7/8/2026.

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