SAM #383781

Fermilab Solicitation for 20 Ton Water-Cooled Liquid Chiller and Accessories

Fermi National Accelerator Laboratory (Fermilab), under the U.S. Department of Energy Office of Science, is seeking quotes for a specialized cooling solution for its research operations. - Government Buyer: - U.S. Department of Energy Office of Science - Fermi National Accelerator Laboratory (Fermilab) - Fermi Forward Discovery Group (FFDG) - Products/Services Requested: - 20 Ton, two stage, portable water-cooled liquid chiller (Model WCWC-240-E) - Must include Delta PLC with Modbus communications - Digital phase monitor with incoming power and 3 phase protection - ICM 531 surge protection device for 460 Volt, 3 phase - Remote control panel HMI communication cable (RS232 and ethernet, up to 300 ft) - Quantity: 1 each - OEMs and Vendors: - No specific OEMs named; model numbers provided (e.g., WCWC-240-E, ICM 531) - Unique/Notable Requirements: - Brand name or equal products accepted; all items must meet specified technical requirements - Delivery to Fermilab in Batavia, Illinois (FOB destination, freight prepaid) - Proposal certifications SARC and PUR-466 must be completed and returned with the quote - Single award, firm fixed price contract

Description

Request for Quote | brand name or item specifications equal to

Fermi Forward Discovery Group (FFDG) FOR FERMILAB has a requirement for a 20 Ton, two stage, portable water-cooled liquid chiller, Model WCWC-240-E, with Delta PLC with Modbus communications.

NAICS Code for this procurement is 333998

Fermi Forward Discovery Group (FFDG) Strategic Commercial Purchasing located in Batavia, Illinois issuing a Request for Quote (RFQ) for a commercial, single award contract to be shipped to Batavia, Illinois Warehouse 2. This is a /solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Fermi Forward Discovery Group (FFDG) intends to award Firm Fixed Price (FFP) contract. This is an all-or-non requirement, and the government will award a single purchase order to the offeror responsible whose offer conforms to the requirements as stated in the solicitation and is most advantageous to the Government based on the criteria listed within this solicitation.

Model WCWC-240-E : 20 Ton, Two Stage Portable Water-Cooled Liquid Chiller        QTY 1 Digital Phase Monitor with Incoming Power, 3 Phase Protection                                  QTY 1 ICM 531 Surge Protection for 460 Volt, 3 Phase                                                           QTY 1 Remote Control Panel HMI Communication Cable RS232 and ethernet up to 300 ft.  QTY 1 Freight

Oral communications are not acceptable in response to this notice.

Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 07/08/2026. Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A decision by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.

FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)

The above referenced terms and conditions are available on the Fermilab Business Services Web Site.  They are PDF Format and can be accessed at the following URL: 

https://procurement.fnal.gov/terms-conditions/

NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG’s terms and conditions may cause your proposal to be disqualified with no further consideration for an award.

Any exceptions or additional terms noted on a Quote Form will not be considered and are hereby expressly rejected. Likewise, any references—whether through language or hyperlink—to additional terms and conditions are not accepted and are similarly rejected.

FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).

The following Representations must be completed and returned with your proposal.

SARC – Subcontractor Annual Reps & Certs PUR-466 – Proposal Certifications

The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.

All contractual questions shall be directed to:

Cathleen E. Stadler

Procurement Specialist

630-840-2763

 cstadler@fnal.gov

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