SAM #W912QR-SHAWNEEOKFY27

USACE Solicits Lease and Build-Out of Secure Office Space with Integrated Security Systems in Shawnee, OK

The U.S. Army Corps of Engineers is seeking to lease approximately 3,373 square feet of commercial office space in Shawnee, Oklahoma, for use as an Armed Forces Career Center. - Government Buyer: - U.S. Army Corps of Engineers (USACE), Louisville District, Chief, Inleasing Branch, Real Estate Contracting Officer - OEMs and Vendors: - Aiphone (IXG Series video intercom entry control, desk-tenant stations, network relay adaptors) - Hanwha (Wisenet CCTV/NVR systems, LED monitors, AI IR cameras) - NETGEAR (PoE+ and PoE++ network switches) - Securitron (Keypad access control) - LSP (Power supply) - Tripp Lite (Locking security cabinet) - Hunter Douglas (Roller shades) - VideoSecu (Monitor mounting bracket) - Displays2Go (Monitor mounting pole) - Products/Services Requested: - Lease of 3,373 sq ft commercial office space with secondary egress, sign-designated parking for eight government vehicles (24/7), additional parking within four blocks, daytime janitorial services, and prominent signage - Security and access control systems: Aiphone IXG-DM7-HIDA door-entrance station, Securitron DK-26 SS keypad, Aiphone desk-tenant stations and accessories - CCTV and monitoring: Hanwha Wisenet WAVE NVR system (16TB), Hanwha AI IR dome and PTZ cameras, Hanwha LED monitor, Tripp Lite security cabinet, VideoSecu mounting bracket, Displays2Go mounting pole - Network infrastructure: NETGEAR 48-port PoE+ switch, NETGEAR 24-port PoE++ switch, USB extension cable - Building and facility services: Janitorial and cleaning (including trash removal, vacuuming, mopping, restroom disinfection, window and carpet cleaning, snow/ice removal), maintenance (HVAC, fire safety, lighting, pest control, lawn care), alterations/build-out, and supply provision - Unique/Notable Requirements: - Space must not be adjacent to non-compatible businesses (e.g., adult entertainment, night clubs, drug rehab, marijuana dispensaries, gun shops, liquor stores) - Strict compliance with 2019 N.D.A.A. prohibitions on certain foreign equipment for security systems - Lessor is responsible for significant build-out costs and must provide a completed proposal worksheet, proof of SAM.gov registration, and floor plan - Lease includes government termination clause with 90 days' notice after a specified date; five-year firm term leases generally not considered - Evaluation based on location, ability to meet specifications/security, timely offer, competitive cost, and qualitative client ratings

Description

SOLICITATON FOR OFFER

LOCATION:   Shawnee, OK

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 3,373 square feet (useable) of commercial retail/office space located a ¼ mile radius of 1621 N Harrison St, Shawnee, OK.  Office space will be located within the zip code of 74804.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for 8 Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from George Triggs by email at George.s.triggs@usace.army.mil.  Proposals are due no later than 5:30 pm on 7/8/2026.

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