SAM #36C10B26Q0386

VA Solicits PAR Excellence or Equal Weight-Based Inventory Management System for El Paso HCS

The Department of Veterans Affairs Technology Acquisition Center (TAC) is procuring a weight-based inventory management system for the El Paso VA Health Care System and its secondary inventory locations. - Government Buyer: - Department of Veterans Affairs (VA), Office of Procurement, Acquisition, and Logistics (OPAL), Technology Acquisition Center (TAC) - OEMs and Vendors: - PAR Excellence (OEM, specified as brand name or equal) - Products/Services Requested: - Weight-based inventory management system (WBIMS) hardware and software - PAR Secondary Facility License 100 Beds, or equal (11 units, PX9110_1-100) - PAR Client Unlimited license, or equal (1 unit, PX9120U) - PAR Vision Facility License, or equal (1 unit, PX9176) - PAR Bins Replenish License, or equal (5 units, PX9186) - GIP INTERFACE (VA), or equal (1 unit, PX9295-GIP) - Project Management Flat Rate, or equal (1 unit, PX9809-PMFR) - IBR Implementation Base Rate, or equal (1 unit, PX9809-IBR) - Scales (various types and quantities: 716 individual, 626 large platform, 626 individual 15k, 2 small/medium platform) - Controllers, Replenish, Ethernet (12 units) - PAR Bins Setup Kit, or equal (1 unit, PX3950C) - PAR Hardware Accessories, or equal (1 unit) - Plastic Storage Bins, or equal (106 units total) - Bridge Allocation (1 unit) - qwikSIGHT Mobile Louvered Panel Units (2 units, QS-LR36 and QS-LR18) - Services: - Installation (including data ports, power, louvers, wiring) - Training (plan, materials, technician training records) - Onsite implementation and support - Project management and documentation (plans, reports, kickoff meeting deliverables) - Travel expenses for implementation staff (19 weeks total) - Unique/Notable Requirements: - System must interface with VA's Generic Inventory Package (GIP) - Real-time inventory tracking and reporting - 3-year hardware warranty, 1-year software license/support with automatic upgrades - Training and onsite implementation required - Not set aside for small business; NAICS 541519 - All products/services must be brand name PAR Excellence or equal, meeting detailed technical requirements

Description

COMBINED SYNOPSIS/SOLICITATION: 

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C10B26Q0386 is issued as a RFQ for Brand Name or Equal PAR Ex, weight-based inventory management system.

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) Please reference the list of supplies and services in section B.6 of the RFQ document.

(iii) Please see the product description of requirements for the items to be acquired, section B.7 of the RFQ document.

(iv) For delivery schedule reference the locations in the product description, section B.7 of the RFQ.

(v) A list of solicitation provisions that apply to the acquisition can be found in section E of the RFQ document.

(vi) A list of contract clauses that apply to the acquisition can be found in section C of the RFQ document.

(vii) All offers are due by July 15, 2026 at 13:00 Eastern Standard Time. All offerors are to submit quotes electronically via email to Robert.Johnsen@VA.gov and Stefanie.Applegate@VA.gov. There shall be a question and answer session, to be from June 25, 2026 to July 7, 2026 with all questions due by 13:00 Eastern Standard Time on the Q&A closing day.

(viii) The product service code for this RFQ is DA01 and the NAICS code is 541519.

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