South Pasadena Unified School District Opengov #2026-RFI-0209

City of Pasadena RFI for Online Travel Management and Conference Registration Platform

The City of Pasadena's Department of Finance, Purchasing Division is seeking information from providers of online travel management and conference registration platforms. - Government Buyer: - City of Pasadena, Department of Finance, Purchasing Division - Requested Products/Services: - Online platform for travel booking (air, hotel, ground transportation) - Conference and event registration management - Centralized administrative oversight with departmental flexibility - Compliance with city travel policies and public sector procurement requirements - Support for securing conference/event rates and facilitating payments to vendors - Current Process: - Decentralized, using multiple vendor platforms with limited oversight - Goals: - Improve efficiency, cost control, compliance, and administrative visibility - OEMs and Vendors: - No specific OEMs or vendors mentioned; open to all qualified providers - Unique Requirements: - Must align with public sector procurement and payment processes - Must provide both centralized and department-level management capabilities

Description

The City of Pasadena, Department of Finance, is seeking information from firms that provide online travel coordination and conference registration platforms. The objective is to streamline travel booking, facilitate conference and event registrations, provide centralized administrative oversight with departmental flexibility, and ensure compliance with city travel policy. The current process is decentralized, and the city aims to improve efficiency, cost control, compliance, and administrative visibility. This RFI is for information and planning purposes only and does not constitute a solicitation for bids or proposals.

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