New York State Contract Reporter #C203074

Preventive Maintenance and Repair Services for HVAC & Refrigeration Systems at Manhattan Psychiatric Center

This opportunity is for a multi-year contract to provide preventive maintenance and repair services for HVAC and refrigeration systems at the Manhattan Psychiatric Center, managed by the New York State Office of Mental Health (OMH). - Government Buyer: - New York State Office of Mental Health (OMH), Bureau of Procurement Enterprise Services, Manhattan Psychiatric Center - OEMs and Vendors Mentioned: - Carrier Corporation (OEM) - Bayside Refrigeration, INC (Vendor) - Products/Services Requested: - Comprehensive preventive maintenance for HVAC and refrigeration systems, including air handling units, rooftop units, condensing units, energy recovery systems, split system air conditioning, cabinet unit heaters, pumps, heat exchangers, water heaters, expansion tanks, and refrigeration/freezer units - Supplemental preventive maintenance for additional equipment as needed - Time and material (T&M) repair services, including emergency response within two hours - Labor rates for HVAC technicians (straight time, overtime, training hours) and a fixed 10% material markup for T&M work - Unique or Notable Requirements: - Mandatory site visit for bidders - Compliance with New York State Department of Labor prevailing wage rates - Participation goals: 16% Minority Business Enterprise (MBE), 14% Women Business Enterprise (WBE), 6% Service Disabled Veteran Owned Business (SDVOB) - All preventive maintenance pricing must include required materials; additional materials for non-PM work handled via separate T&M proposals - Strict facility-specific security and safety requirements - Electronic payment and reporting required - Compliance with New York State Procurement Lobbying Act restrictions

Description

The New York State Office of Mental Health and Manhattan Psychiatric Center are seeking a contractor through an Invitation for Bid (IFB) to provide preventive maintenance services for HVAC and refrigeration systems and ancillary equipment at their campus located at 102 Rivers Edge Road, New York, NY 10035. The contract term is for 5 years, starting from September 1, 2026, to August 31, 2032. The scope includes routine preventive maintenance tasks as detailed in Appendix D of the contract boilerplate, with a mandatory site visit scheduled for June 10, 2026. Minority and Women Business Enterprises (MWBE) and Service Disabled Veteran Owned Businesses (SDVOB) participation goals are set at 16% MBE, 14% WBE, and 6% SDVOB respectively. Bids are due by July 2, 2026, with an addendum extending the due date to July 9, 2026.

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