Illinois BidBuy #27-444DHS-FAMCO-B-53044

Venue and Catering Services for Illinois Conference on Volunteerism & Administration (ICOVA)

The Illinois Department of Human Services (DHS), Family Community Services division, seeks proposals for venue services to host the Illinois Conference on Volunteerism & Administration (ICOVA) in Chicago. - Government Buyer: - Illinois Department of Human Services (DHS) - Family Community Services division - Bureau of Youth Intervention Services - OEMs and Vendors: - No specific OEMs or vendors are named; open to qualified small businesses - Products/Services Requested: - Venue rental for a main meeting room (200 attendees) - Breakout rooms (capacity: 50 each) - Buffet lunch catering (vegan and vegetarian options required) - AV equipment, tables, chairs, power supplies - Parking and access to public transportation - Accessibility features (ramps, elevators, fully accessible venue) - Unique/Notable Requirements: - Venue must be fully accessible for all attendees - Procurement is a small business set-aside - Event duration is two days

Description

This solicitation is for venue services for the Illinois Conference on Volunteerism & Administration (ICOVA) to be held in Chicago, IL on October 8 and 9, 2026. The venue must accommodate 200 attendees with breakout rooms for 50 people each, provide buffet lunch options including vegan and vegetarian meals, and have accessibility features such as ramps and elevators. Additional requirements include AV equipment, tables, chairs, power supplies, parking, and public transportation access. The procurement is classified as a small purchase.

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