SAM #36C24526Q0483

Sole Source Program Support for VA Radiation Oncology Quality Surveillance (VHA-ROQS)

This notice announces the VA's intent to award a sole source contract for sustaining and enhancing the Radiation Oncology Quality Surveillance (VHA-ROQS) Program. - Agency: Department of Veterans Affairs, Veterans Health Administration (VHA), VAMC (613) VISN 5 Contract Satellite Office - Purpose: Sustain and enhance the VHA-ROQS Program, focusing on maintaining and updating Clinical Quality Measures (CQMs) for major cancer disease sites - Scope: - Maintenance and updating of evidence-based CQMs and surveillance tools - Evaluation and updating of CQMs for major disease sites - Identification of care gaps and variability in radiotherapy planning and delivery - Support for continuous quality improvement across 41 VHA Radiation Oncology Services - Vendor: Sole source to the incumbent contractor (no other vendors or OEMs named) - Justification: Incumbent is the only source with proprietary frameworks, validated logic, and required subject matter expertise - Period of Performance: Base year plus four option years (September 18, 2026 – September 17, 2031) - No product procurement; services only - No competition anticipated due to unique qualifications and risk mitigation needs

Description

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Page 1 of 1 This intent to sole source announcement is posted in accordance with FAR 5.2 - Synopses of Proposed Contract Actions.

Objective

The Veterans Health Administration National Radiation Oncology Program (VHA NROP) seeks to sustain and enhance the Radiation Oncology Quality Surveillance (VHA ROQS) Program by maintaining an evidence based framework of Clinical Quality Measures (CQMs) and surveillance tools across VHA Radiation Oncology Services. The objectives are to (a) evaluate and update CQMs for major disease sites (e.g., lung, prostate, breast, head & neck, GI) and disease agnostic technical components, (b) identify care gaps and variability in radiotherapy planning and delivery, and (c) support continuous quality improvement enterprise wide through standardized scoring logic and abstraction-ready data elements. The contemplated period of performance is September 18, 2026 through September 17, 2031 (base + four option years)

Unique Qualifications

The only known source with the combination of capabilities required to meet VHA NROP s ROQS objectives:

Established VA programmatic history and methodology: the incumbent developer of VA s disease site CQMs and has collaborated with NROP through expert Blue Ribbon Panels to produce evidence based measures and scoring criteria already embedded in VA s surveillance workflows. Proprietary/validated CQM framework and SME access: maintains the convening power, expert networks, and validated logic decision trees necessary to define pass/fail/exclusion outcomes and abstraction-ready data elements applicable across all 41 VHA radiation oncology services (as referenced by NROP program materials). Market research found no equivalent organization able to develop, evaluate, and sustain radiation oncology specific CQMs at VA s scale. Follow on continuity and risk mitigation: the incumbent provides continuity of CQM definitions, scoring logic, and quality reports. Transitioning to a new source would disrupt ongoing surveillance, introduce methodological incompatibilities, and risk delays in updating CQMs aligned with current national guidelines. Market research efforts (GSA/SAM and outreach) did not identify alternate sources capable of meeting the requirement.

Award information

The incumbent contractor shall be provided with the opportunity to present a quote that shall be accepted as a firm fixed price agreement at the lowest price technically acceptable (LPTA). The Government anticipates the Independent Cost Estimate shall be developed and comparable with the current incumbent to justify fair and reasonable pricing. The period of performance shall be for one base year period, with four optional years.

If anyone requests additional information or would like to obtain a copy of the statement of work (SOW) for more details, please contact: Cassie (KC) White cassie.white@va.gov

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