SAM #SS-75N98026Q00675

NIH Seeks Off-Road Fleet Maintenance and Mobile Mechanic Services for Government Vehicles

The National Institutes of Health (NIH), Office of Logistics and Acquisition Operations (OLAO), is seeking qualified small business vendors for comprehensive off-road fleet maintenance and mobile mechanic services. - Government Buyer: - National Institutes of Health (NIH) - Office of Logistics and Acquisition Operations (OLAO) - Scope of Services: - Scheduled maintenance, emergency repairs, diagnostics, and preventative maintenance for approximately 200 government-owned off-road vehicles - Coverage includes on-road and off-road vehicles: passenger vehicles, light-duty trucks, ATVs, UTVs, tractors, skid steers, and other off-road equipment - Towing, transport, and mobile technician support - Annual Department of Transportation (DOT) inspections, reporting, and issuance of official inspection reports and decals - Use of ASE-certified technicians and original equipment manufacturer (OEM) parts only - Warranty management and coordination, including overflow support with a fixed facility vendor - Compliance with environmental regulations and maintenance of inspection records - Service documentation, operational testing, and adherence to OEM specifications - Unique/Notable Requirements: - All repairs and replacements must use OEM parts - Technicians must be ASE-certified - Strict compliance with DOT and environmental standards - Overflow support with a fixed facility vendor for high-demand periods - No specific OEMs or vendors are named in the notice - Vendors must be small businesses under NAICS code 811111 and demonstrate capability to deliver these services

Description

This is a Sources Sought notice.  This is not a solicitation for proposals, proposal abstracts, or quotations.  The purpose of this notice is to obtain information regarding the availability of small business sources to meet the requirement.

The National Institutes of Health (NIH) is seeking to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code of 811111 with $8.0 in size standards in millions of dollars for the required Maintenance, Repairs, Towing, and Mobile Technician Services for Government-Owned On and Off-Road Vehicles.

The NIH, Office of Logistics and Acquisition Operations (OLAO), requires comprehensive vehicle maintenance, repair, towing, and mobile technician support contract to ensure the continued operational readiness, safety, and reliability of approximately 200 Government-owned off-road vehicles utilized across NIH campuses and supporting facilities. A 2-3 year service contract is included in the initial procurement of government off-road vehicles to ensure warranty standards. Servicing off-road vehicles is required beyond the initial service contract; this contract action is to support all off-road vehicles beyond the initial service contract. These vehicles support a wide range of NIH mission-critical operations, including campus maintenance, grounds operations, emergency response, animal transport, logistics support, and daily administrative transportation functions. Failure to maintain these assets in operational conditions could negatively impact NIH operational continuity, emergency response capability, safety compliance, and facility support activities. Additionally, emergency on-site mobile technical mechanic services are required for on-road vehicles. See the attached Draft Statement of Work.

An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice.  Any potential offers should respond with their capability statement by 1:00pm eastern daylight time (EDT), Wednesday, July 8, 2026, in writing by email to Tonia Alexander at tonia.alexander@nih.gov  with (subject line to reference SS-75N98026Q00675).  Capability statements must demonstrate the ability to provide the requested services of Maintenance, Repairs, Towing, and Mobile Technician Services for Government-Owned On and Off-Road Vehicles as a small business.  Potential offers must indicate their business size within their capability statement.  This is a market survey, not a request for proposals. 

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