SAM #36C25926Q0523

Replacement of Medical Air and Vacuum Systems at Grand Junction VA Medical Center

This opportunity involves the replacement of critical medical air equipment at the Grand Junction VA Medical Center, managed by the Department of Veterans Affairs, Network Contracting Office 19. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19, Grand Junction VA Medical Center - Products and Services Requested: - Medical Air Compressor System with installation - 33 SCFM at 50 PSIG - Three 5 HP pumps (15 HP total) - 120-gallon vertical receiver tank - Desiccant air dryer, NFPA control panel with color touch screen - Factory-configured for 4,600 ft elevation - Motors: 208V, 60Hz, 3-phase - Maximum dimensions: 80"W x 60"D x 80"H - Includes removal/disposal of existing system - Medical Vacuum Pump System with installation - 52 SCFM at 19" Hg - Two 7.5 HP pumps (15 HP total) - 120-gallon vertical receiver tank - Control system for rotary vane pumps - Total Oxidize Monitoring and Mitigation System (TOM) with alarms and remote vacuum flanges - OSHPD seismic certified - Factory-configured for 4,600 ft elevation - Motors: 480V, 3-phase, 60Hz - Maximum dimensions: 70"W x 60"D x 80"H - Includes removal/disposal of existing system - NFPA 99 Verification of Installation and Startup Services - Performed by an independent, ASSE 6030 certified third-party - Includes inspection, testing, written report, and certification within 10 business days - Unique/Notable Requirements: - All systems must comply with NFPA 99 and relevant codes - Buy American certification required - Vendors must provide technical cut sheets, specification sheets, and proof of compliance with salient characteristics - Proof of authorized distribution required - Minimum 1-year warranty on parts and labor - Set aside for small businesses - No specific OEMs or part numbers are specified; vendors may propose any compliant manufacturer

Description

Request for Quote (RFQ) #: Replacement Medical Air Equipment (36C25926Q0523) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. SITE VISIT: A site visit is STRONGLY encouraged for this requirement to ensure accurate quote submissions. The site visit will occur at 1pm MST, July 7th, 2026. Please contact Daren Jack via email, daren.jack@va.gov, to confirm your company will be attending as well as to obtain the location details for the meeting. QUESTIONS: The deadline for all questions is 12:00pm MST, July 14th, 2026. All questions must be submitted in writing, via email to stephanie.cahill@va.gov, no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. QUOTES: Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, July 22nd, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0523. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 333912 with a business size standard of 1,000 employees. This solicitation is 100% set-aside for small business concerns. List of Line Items; Line Item Description Qty Unit Unit Price Total Price 0001 Medical Air Compressor System with Installation 1 EA $ $ 0002 Medical Vacuum Pump System with Installation 1 EA 0003 NFPA 99 Verification of Installation and Startup Services 1 JB Grand Total: $ Description of Requirements for the items/Services to be acquired: Buy American: Vendors are strongly encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. FOB: destination Freight: shall be added to the price of CLIN 0001 and not be its own line item Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote Quotes shall annotate the expected date of delivery to the specified location Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). Failure to meet the salient characteristics below will result in the offeror's quote not being considered for award. Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the offeror's quote not being considered for award. SALIENT CHARACTERISTICS: Line Item #0001 - Medical Air Compressor System: System capacity of 33 SCFM at 50 PSIG. 15 total horsepower, generated from three (3) 5 HP pumps. 120 Gallon, vertical receiver tank, with bypass valves for tank isolation. Motors wired for 208V, 60Hz, 3-phase. Desiccant Air dryer shall be sized for calculated system demand. Premium NFPA control panel, with color touch screen panel Equipment shall be set up at the factory to operate efficiently at an elevation of 4,600 ft. Contractor shall provide one (1) medical compressor system Maximum dimensions: Width (A): No larger than 80 Depth (B): No larger than 60 Height (C): No larger than 80 Line item #0002 - Medical Vacuum Pump System: Vacuum system shall have a working capacity of 52 SCFM @ 19 Hg. Vacuum system shall have a maximum total horsepower of 15 (7.5HP x 2). System shall include a 120-gallon vertical receiver tank. Installation shall include a control system to operate the rotary vane pumps. System shall include the installation of a Total Oxidize Monitoring and Mitigation System (TOM) range 0-95%, with dry contact alarm relays and 10 remote vacuum flange (1 MPT). Includes a wall mount enclosure and 110VAC, 1.0 amp power supply. Motors shall be wired for 480V, 3-phase, 60 Hz. Equipment shall be OSHPD Seismic Certified: Equipment shall be set up at factory to operate efficiently at an elevation of 4,600 ft. Contractor shall provide one (1) medical vacuum system Maximum dimensions: Width (A): No larger than 70 Depth (B): No larger than 60 Height (C): No larger than 80 STATEMENT OF WORK (SOW): Purpose. The Western Colorado Health Care System's (WCHCS) main medical center, Grand Junction VA (GRJVAMC), requires the replacement of a medical air compressor and vacuum as well as verification services following the installation of the equipment. Objectives. To promote the optimal operational and reliable equipment performance of the Medical Gas and Vacuum System, the Contractor shall furnish all labor, supervision, material, and equipment necessary to complete the service requirements listed in Section 3 - Scope; in accordance with the latest version of VHA Directive 7515, The Joint Commissions (TJC) EC 02.05.09, NFPA 99, ASSE, Occupational Safety and Health Association (OSHA), and manufacturer’s requirements. Scope. The Contractor shall replace one (1) Medical Air Compressor system and one (1) Medical Vacuum system per the requirements defined in section 4 - Mandatory Tasks and Deliverables. Mandatory Tasks and Deliverables: Line Item #0001 - Medical Air Compressor System: (Provision of Equipment, Installation, and Removal/Disposal) The Contractor shall provide replacement equipment, components, labor, tools, and components required for removal and disposal of existing equipment, and the installation of the replacement equipment, per the manufacturer’s requirements that meet the equipment specifications. Deliverables for line item #0001: Contractor shall remove existing air compressor system and receiver tank. Contractor shall install new medical air compressor system in compliance with current standards and manufacturer’s requirements. Contractor shall connect the new equipment to the existing piping system. Contractor shall connect the electrical supply to the new equipment. Contractor shall connect equipment communication to all existing area and master alarm panels. Contractor shall configure, program, test, and verify equipment parameters, and that audio and visual alarms function properly when system is operating outside of acceptable setpoints. Contractor shall verify all labeling is compliant with the latest requirements of NFPA 99. Contractor shall provide documented certification confirming the new equipment installation has met all requirements of the latest version of NFPA 99 and is approved for use. Within 10 business days after the installation work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced. The service report shall record all new equipment and component devices. Contractor shall record the following information for all new equipment and devices, where available: device type or name, manufacturer, model number, and serial number. Contractor shall confirm there are no leaks detected, resulting from the work performance. Contractor shall provide a minimum 1-year warranty on the service workmanship. Line item #0002 - Medical Vacuum Pump System: (Provision of Equipment, Installation, and Removal/Disposal) Contractor shall provide equipment, labor, components, and materials required for removal of the existing equipment and installation of the replacement equipment, per the manufacturer’s requirements that meet the equipment specifications. The contractor shall propose a tentative service date with the COR, a minimum of 30 calendar days prior to the proposed service. The station shall conduct a risk assessment meeting regarding the impact of the Medgas System service work to the affected areas, equipment, and proposed service time. The COR shall confirm the service date 14 calendar days ahead of the proposed service date or propose a new date for the service. Contractor shall configure, program, test, and verify equipment parameters, and that audio and visual alarms function properly when system is operating outside of acceptable setpoints. Line item #0003 - NFPA 99 Installation Verification and Startup Services: Contractor shall have the medical air compressor and vacuum pump systems verified by an ASSE (6030 minimum) Certified Verifier following installation in compliance with the latest version of NFPA 99. The verifying contractor shall be an independent, 3rd party and unaffiliated with the installation contractor. The verifying contractor shall be incorporated as a subcontractor under the prime vendor, who is awarded this requirement through issuance of contract award. No separate, follow-on contract shall be issued to the verifying contractor in order to complete the verification process. The prime vendor who is awarded the contract shall be responsible for all performances of their subcontractors, including those providing the verification services. Deliverables for line item #0003: Contractor shall subcontract a neutral 3rd party verifier to complete a system verification after new equipment installation. Verification of the Medical Air Compressor System shall include the inspection for code compliance and testing for the proper operation of the necessary components and equipment as installed including, but not limited to, compressors, dryers, filters, regulators, sensors, intake piping, dew point and carbon monoxide (CO) monitors, control cabinets, area and master alarms, and inlets and outlets. Within 10 business days after service work has been completed, contractor shall provide the COR a written installation report including, but not limited to all test points, all test results, and a documented Certification approving use of the system. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed. Period of Performance Period of performance shall not exceed 120 days from the award of contract. There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the government during this contract period shall also be observed. Under current definitions, five are set by date: New Year’s Day — January 1 Juneteenth — June 19 Independence Day — July 4 Veteran’s Day — November 11 Christmas Day — December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month: Martin Luther King Day — Third Monday in January Washington’s Birthday — Third Monday in February Memorial Day — Last Monday in May Labor Day — First Monday in September Columbus Day — Second Monday in October Thanksgiving — Fourth Thursday in November Place of Performance WCHCS Building 1 2121 North Ave. Grand Junction, CO. 81501 Contractor Qualifications The Contractor and contractor personnel shall be certified by the American Society of Sanitary Engineers (ASSE) for the following disciplines: ASSE 6010 — Medgas System Installer. All personnel performing equipment installation services on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6010 certification throughout the duration of this contract. Certification documentation must be provided to the COR upon request. ASSE 6030 (minimum) — Medgas System Verifier. All personnel performing verification services on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6030 certification throughout the duration of this contract. Certification documentation shall be provided to the COR upon request. Domain Knowledge The Contractor and contractor personnel shall complete all work in conformance with the latest versions of the VHA Directive 7515, TJC EC 02.05.09, Occupational Safety and Health Administration (OSHA), National Fire Protection Agency (NFPA) 99, ASSE 6000, and the manufacturer’s recommendations. When a conflict arises concerning maintenance or testing, the most stringent code, standard, specification, or recommendation shall apply, unless otherwise directed by this contract or the Contracting Officer. Government and Contractor Responsibilities Contractor Responsibility Contractor shall furnish personnel, supervision, industry documentation, professional expertise, tools, materials, equipment, and quality control to complete the mandatory tasks and deliverables of this SOW. The items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the Contractor and shall be consistent and fully compliant with all applicable VHA, OSHA, ASME, NFPA, Federal, State, County, City laws, ordinances, and regulations. All equipment, tools, and devices used as Measuring and Test Equipment shall have traceability for valid calibration to an accredited standard. Calibration traceability documentation shall be provided to the COR upon request. The Contractor and contractor personnel shall be responsible for the cost repair or replacement of any damage to the VA Medical Center structure or equipment caused by the Contractor or key personnel. Government Responsibility The COR shall provide any relevant documentation regarding the work as required under this SOW. Additional documentation may be available at the request of the Contractor. Formal Acceptance or Rejection of Deliverables Contractor shall provide detailed service report within 10 business days after performance of service. The VA shall have 3 business days to review the report and provide comments. The contractor shall have 5 business days to incorporate comments. If deficiencies were discovered not covered by this service contract, Contractor shall provide a written (email) detailed description of deficiencies discovered and a proposal to correct the deficiency, including a description of the work and cost. The VA shall have 10 business days to review the proposal before accepting or declining the correction. Acceptance of the correction will be in the form of a modification to this contract. Quality Standards for Deliverables - Performance Measures All components shall be delivered free from defect and damage. All components delivered shall meet the manufacturer’s requirement as approved replacements. All parts and labor shall carry a minimum of one (1) year replacement warranty. All Service trips are scheduled and completed per requirements of this SOW. All Service reports are completed and delivered per requirements of this SOW. Security & Privacy Requirements The C&A requirements do not apply, and a Security Accreditation Package is not required. (End of Statement of Work) Delivery and acceptance to be F.O.B Destination (RFO 52.247-34) at: Grand Junction VA Medical Center Building 1 2121 North Ave., Grand Junction, CO 81501 Instructions to Offerors-Commercial Items Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Delivery Lead Time; (IV) Buy American Certificate; (V) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable, and (VI) Past Performance. Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III - Delivery Lead Time The offeror shall state the required number of calendar days to deliver the item, to include installation, if applicable. Volume IV - Buy American Certificate The offeror shall complete and submit the included 52.225-2 Buy American Certificate with all other quote documents. Volume V - Letter of Authorized Distributor If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM. Volume VI - Past Performance Offerors shall provide a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not, providing CPARS evaluation, past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers, and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent, past performance is defined as not more than five years from the RFQ release date of this solicitation. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items Additional evaluation criteria are outlined in the following section: ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Technical capability or quality of the item offered to meet the Government requirement Price Delivery Lead Time Submission of Buy American Certificate Submission of Authorized Distributor Letter Past Performance Evaluation Approach. The Government will award a contract to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, considering price and other factors. The Government will use comparative analysis. The factors are: Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. MUST include submittals of the proposed equipment systems that will be reviewed by the station during evaluation. The proposed system must be verified in advance by the station to ensure compliance and suitability with existing equipment and layouts. Measurements of the equipment and overall system should be included due to space constraints. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques to determine reasonableness. Offers that do not meet or exceed the technical requirements shall not be selected regardless of price. Delivery Lead Time: The Government will evaluate delivery lead time in addition to other factors and select the offer most advantageous. Submission of completed Buy American Certificate: The Government will evaluate compliance with FAR Part 25. Priority may be given to products made in the US. Submission of Authorized Distributor Letter: Eligibility will be determined by submission of a proper OEM letter from the manufacturer. Provision of past performance documentation: The Government will evaluate how well the offeror’s performance relates to the requirement to assess confidence. The Government may consider an award to other than the lowest priced offeror if it’s in the best interest of the Government. If offeror does not provide all volumes as outlined in RFO 52.212-1, the offer may be considered non-responsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items Any inconsistencies shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses in the solicitation will dictate the contract. All offerors shall comply with all applicable laws, orders, rules, and regulations. Applicable (X) Clauses: Number Title Source X52.203-6 with Alt IRestrictions on Subcontractor Sales to the Government X52.203-13Contractor Code of Business Ethics and Conduct X52.203-17Contractor Employee Whistleblower Rights X52.203-19Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements X52.204-9Personal Identity Verification of Contractor Personnel X52.204-13System for Award Management Maintenance X52.204-91Contractor identification X52.209-6Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment X52.209-9Updates of Publicly Available Information Regarding Responsibility Matters X52.209-10Prohibition on Contracting with Inverted Domestic Corporations <!-- Additional clauses omitted for brevity --> (End of document)

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