SAM #36C25226Q0538

VA Tomah Medical Center Solicitation for Orthotic Blanks, Cork Components, and Insole Fabrication Materials

The Department of Veterans Affairs, Network Contracting Office 12 (NCO 12), Tomah VA Medical Center, Prosthetic and Sensory Aids Service (PSAS) is seeking small business suppliers for orthotic blanks, cork components, top cover materials, and related insole fabrication items. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 12, Tomah VA Medical Center, Prosthetic and Sensory Aids Service - Products/Services Requested: - Orthotic blanks (soft, medium, firm) in multiple Euro sizes - Top cover sheets: Plastizote Poron, Plastazote Pink, Black X-Static - Die-cut cork/EVA insoles for men (sizes 6, 8, 10, 12, 16) - Tape insole die cuts (370mm x 115mm) - Mill cuts provided with blanks - Part Numbers and Quantities: - Over 20 distinct SKUs, with quantities ranging from 6 to 4,511 units per item - Examples: B-E310M (500 units), B-E293M (455 units), TPC-XSTATIC (260 units), MDCC/12 (100 units), B-E237S (320 units) - Unique/Notable Requirements: - All materials must be compatible with AMFIT milling systems (AMFIT referenced as a brand for compatibility) - Material specifications include EVA, cork, foams, and laminates - Sample testing for CNC milling performance required - Offerors must provide technical datasheets, manufacturer information, and certifications for Trade Agreements Act and Nonmanufacturer Rule compliance - Small business set-aside under NAICS 339113 - Contract Structure: - Firm-fixed-price contract - 12-month base year with three 12-month option years (up to five years total) - Estimated Contract Value: - $250,000 to $500,000 range - OEMs and Vendors: - AMFIT referenced for system compatibility; no other specific OEMs named - Potential Competitors: - Companies specializing in orthotic blanks, insole materials, and CNC-milled footwear components (e.g., AMFIT, Aetrex, Spenco, Footmaxx, SureFit) - Competing Products: - Custom orthotic blanks, EVA/cork insoles, Plastizote/Poron top covers, CNC-milled insole materials

Description

Solicitation Number: 36C25226Q0538 Solicitation number 36C25226Q0538 is issued as a request for quotation (RFQ) for the provision of orthotic blanks, cork components, top cover materials, and related insole fabrication items. This acquisition is restricted to small businesses. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 — Surgical Appliance and Supplies Manufacturing. The Small Business Administration (SBA) small business size standard is 800 employees. The FSC/PSC is 6515 — Medical/Surgical Instruments and Supplies. The Department of Veterans Affairs, Network Contracting Office 12 (NCO 12), Veterans Integrated Services Network 12 (VISN 12), Tomah VA Medical Center, Prosthetic and Sensory Aids Service (PSAS), located at 500 E. Veterans Street, Tomah, WI, 54660, requires the provision of orthotic blanks, cork components, top cover materials, and related insole fabrication items. These materials are required for use in the facility's in-house AMFIT milling system to fabricate custom orthotic inserts for Veteran patients. The Department of Veterans Affairs (VA) intends to award a firm-fixed-price contract with a 12-month base year and three (3) 12-month option years. Interested contractors are invited to provide quotations for the following: Performance Work Statement 1. Scope The Department of Veterans Affairs, Tomah VA Medical Center, Prosthetic and Sensory Aids Service (PSAS), is seeking quotations for the supply of orthotic blanks, cork components, top cover materials, and related insole fabrication items. These materials are required for use in the facility's in-house AMFIT milling system to fabricate custom orthotic inserts for Veteran patients. 2. Period of Performance Base Year + 3 Option Years Base Year - September 6, 2026 – September 5, 2027 Option Year One - September 6, 2027 – September 5, 2028 Option Year Two - September 6, 2028 – September 5, 2029 Option Year Three - September 6, 2029 – September 5, 2030 Estimated Total Value: ~$500,000 3. Line Items (SKUs and Quantities) Item Description SKU Qty PLASTIZOTE PORON TOP COVER SHEETTPC-BILAM-TSB25 PLASTAZOTE PINK TOP COVER SHEET9TPC-PLSTST-TSB6 BLACK X-STATIC TOP COVER SHEETTPC-XSTATIC260 MENS DIECUT CORK/EVA INSOLE-6MDCC/0612 MENS DIECUT CORK/EVA INSOLE-8MDCC/0812 MENS DIECUT CORK/EVA INSOLE-10MDCC/1034 MENS DIECUT CORK/EVA INSOLE-16MDCC/1650 MENS DIECUT CORK/EVA INSOLE-12MDCC/12100 EURO 278 INSOLE BLANK, SOFTB-E278S20 EURO 286 INSOLE BLANK, SOFTB-E286S20 EURO 293 INSOLE BLANK, SOFTB-E293S60 EURO 310 INSOLE BLANK, SOFTB-E310S25 EURO 253 INSOLE BLANK, MEDB-E253M25 EURO 270 INSOLE BLANK, MEDB-E270M64 EURO 278 INSOLE BLANK, MEDB-E278M64 EURO 286 INSOLE BLANK, MEDB-E286M162 EURO 293 INSOLE BLANK, MEDB-E293M455 EURO 310 INSOLE BLANK, MEDB-E310M500 EURO 325 INSOLE BLANK, MEDB-E325M75 EURO 338 INSOLE BLANK, MEDB-E338M30 EURO 237 INSOLE BLANK, MEDB-E237M30 EURO 237 EVA BLANK_SOFTB-E237S320 EURO 253 INSOLE BLANK, SOFTB-E253S30 EURO 237 INSOLE BLANK, FIRMB-E237F20 EURO 293 INSOLE BLANK, FIRMB-E293F20 EURO 310 INSOLE BLANK, FIRMB-E310F20 TAPE INSOLE DIE CUT 370MM x 115MM 4,511 MILL CUTS PROVIDED WITH BLANKS 4,511 4. Delivery All items shall be delivered FOB Destination to: Tomah VA Medical Center 500 E. Veterans Street Tomah, WI 54660 5. Technical Requirements Offerors shall supply products meeting the following minimum standards: 5.1 Material Compatibility All items must be compatible with AMFIT milling systems. Materials must be suitable for CNC milling and should not melt, smear, gum, or degrade milling performance. 5.2 EVA / Foam / Laminate Specifications Offerors shall provide: Material datasheets for EVA, cork, Plastazote, Poron, or laminates Durometer ranges Lamination/bonding method Density and structural specifications Surface finish details 5.3 Sample Testing Requirement Prior to award, contracting officer may request samples of any item offered for evaluation by Tomah VAMC PSAS clinical staff. Samples must demonstrate: Successful CNC milling performance Material stability No gumming, clogging, or melting Adequate bonding integrity Failure to meet sample test requirements will render an offer technically unacceptable. (End Performance Work Statement) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identified and provide the appropriate information with its quotation or offer. The full text of FAR and VAAR provisions or clauses may be accessed electronically at: https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) FAR 52.204-7, System for Award Management (NOV 2024)(DEVIATION NOV 2025) FAR 52.209-7, Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025) FAR 52.214-21, Descriptive Literature (APR 2002) FAR 52.219-1, Small Business Program Representations (FEB 2024) (DEVIATION NOV 2025) FAR 52.225-6, Trade Agreements Certificate (FEB 2021) FAR 52.225-18, Place of Manufacture (AUG 2018) FAR 52.233-2, Service of Protest (SEP 2006) (DEVIATION NOV 2025) FAR 52.252-5, Authorized Deviations in Provisions (NOV 2020) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71, Alternate Protest Procedure (OCT 2018) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) The Offeror shall have an active Federal Government registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. To register in SAM, go to https://www.sam.gov. Allow for processing time when registering in SAM. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation.

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