SAM #36C25926Q0356

VA Salt Lake City Solicits Patient Monitoring and Telemetry System with Installation, Training, and Management Services

The Department of Veterans Affairs, Network Contracting Office 19, is seeking a comprehensive Patient Monitoring and Telemetry System for the Salt Lake City VA Health Care System. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19, Salt Lake City VA Health Care System - Products Requested: - ICU Patient Monitors (13 units) - Anesthesia Patient Monitors (14 units) - Mid-acuity Patient Monitors (46 units) - Telemetry Patient Monitors with wireless transmitters (44 units) - Transport Patient Monitors (120 units) - Low-acuity Patient Monitors (36 units) - Central Stations (9 units) - Limited Functionality Central Stations (8 units) - Patient Monitor Management System (1 unit) - Miscellaneous Equipment and Supplies (1 unit; e.g., network cable pulls, mounts, rails) - Services Requested: - Clinical user training (approx. 275 staff) - Superuser training (approx. 40 staff) - System administrator training (approx. 12 staff) - Biomed training (approx. 4 staff) - Installation of new system - De-installation and disposal (including trade-in) of existing equipment - Project management for implementation - Notable Requirements: - Compliance with Buy American provisions and submission of a Buy American Certificate - OEM authorization letter required - Security requirements: FIPS 140-2/140-3 certification and Enterprise Risk Assessment system ID for wireless information transfer - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS 334510 - No specific OEMs, brands, or part numbers are mentioned in the solicitation

Description

Request for Quote: Patient Monitoring System (36C25926Q0356) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Site Visit A site visit is strongly encouraged to ensure accurate quote submissions. The site visit will occur at 9am MST, July 7th, 2026. Please contact Emily Jepsen via email Emily.Jepsen@va.gov to confirm your company will be attending as well as to obtain the meeting location information. Only one site visit opportunity will be provided. Live Q&A Session Following the site visit, interested vendors will have an opportunity to participate in an online, recorded question and answer session with the Salt Lake City station team. The online session will occur at 10am MST, July 14th, 2026, via Microsoft Teams. Vendors will need to send an email request to stephanie.cahill@va.gov in advance to be included on the Teams meeting invite. Only one session will be provided. Questions The deadline for all questions is 12:00pm MST, July 17th, 2026. Those unable to attend the live Q&A session may still submit their questions. All questions must be submitted in writing, via email, no later than the question cut-off date marked above. All questions and answers from the live Q&A session as well as other written questions will be answered officially through an amendment to the solicitation on SAM.gov after questions deadline. Quotes Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, July 31st, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submission (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated; failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0356. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a business size standard of 1,250 employees. This solicitation is 100% set-aside for SDVOSB concerns. List of Line Items Line ItemDescriptionQtyUnitUnit PriceTotal Price 0001ICU Patient Monitors13EA$$ 0002Anesthesia Patient Monitor14EA 0003Mid-acuity Patient Monitor46EA 0004Telemetry Patient Monitor (wireless telemetry transmitter)44EA 0005Transport Patient Monitor120EA 0006Low-acuity Patient Monitor36EA 0007Central Station9EA 0008Limited Functionality Central Station8EA 0009Management System - Patient Monitor Management System1EA 0010Training - Clinical Users Training (approx. 275 staff)1JB 0011Training - Superuser Training (approx. 40 staff)1JB 0012Training - System administrator training (approx. 12 staff)1JB 0013Training - Biomed training (approx. 4 staff)1JB 0014Installation1JB 0015De-installation and Disposal (including trade-in) of Existing Equipment1JB 0016Project management1JB 0017Misc. Equipment and Supplies (e.g. Wired network cable pulls, mounts, rails, etc.)1EA Grand Total: $ Description of Requirements for the items/Services to be acquired: Buy American: Vendors are strongly encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. FOB shall be destination Freight shall be added to the pricing of line item numbers 0001-0009 & 0017, and not be its own, additional line item. Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote. Quotes shall annotate the expected date of delivery to the specified location. Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). Failure to meet the salient characteristics below will result in the offeror's quote not being considered for award. Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, clause VAAR 852.219-76, and/or authorized distributor letter) by the quote deadline will result in the offeror's quote not being considered for award. Statement of Work (SOW): See attachment Delivery and Acceptance To be F.O.B Destination (RFO 52.247-34) at: Salt Lake City Health Care System George E. Wahlen VA Medical Center 500 Foothill Drive, Salt Lake City, UT 84148 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Additional Instructions for Submission Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION); and (III) Price; (IV) Delivery Lead and Implementation Time; (V) Buy American Certificate; and (VI) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable). Volume I - Technical Capability The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. IMPORTANT: To address the security requirements for this project, offerors MUST provide as part of their quote package: Existing FIPS 140-2 certificate number and/or provision of documentation of application for FIPS 140-3 certificate Enterprise Risk Assessment (ERA) system ID # that includes wireless information transfer to the central system Volume II - Completion of Attachment The offeror shall complete the provision VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products. Offeror must list any/all subcontractors (and their size standard IAW NAICS 334510 if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state "No Subcontractors will be used for this requirement" in the response. Volume III - Price The Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Offerors should provide a quote using the Price/Cost Schedule sequence and descriptions to facilitate easy comparison between offers during the evaluation phase. Offerors are welcome to also provide their own additional documentation of a more detailed breakdown quote specific to their products. Volume IV - Delivery Lead and Implementation Time The offeror shall state the required number of calendar days to deliver and install the items as well as full implementation of the system. Volume V - Buy American Certificate The offeror shall complete and submit the included 52.225-2 Buy American Certificate. Volume VI - Letter of Authorized Distributor If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. Evaluation Criteria The Government will award a contract to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. Factor 1: Technical capability or quality of the item offered to meet the Government requirement Factor 2: Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products (DEVIATION) Factor 3: Price Factor 4: Delivery Lead & Implementation Time Factor 5: Submission of Buy American Certificate Factor 6: Submission of Authorized Distributor Letter The evaluation approach involves a comparative analysis, considering all factors to determine the most advantageous offer. Contract Terms and Conditions Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). All offerors shall comply with all applicable laws, orders, rules, and regulations. The Government reserves the right to deny requests for clause changes that are not included in this solicitation. Applicable Clauses NumberTitleSource 52.203-6 with Alt IRestrictions on Subcontractor Sales to the GovernmentStatute 52.203-13Contractor Code of Business Ethics and ConductStatute <!-- Additional clauses omitted for brevity --> Additional Contract Requirements Includes clauses such as 52.217-8 Option to Extend Services, 52.219-14 Limitations on Subcontracting, and others as specified. Buy American - Supplies Definitions and requirements for domestic end products, components, and foreign end products are detailed, including the criteria for determining if an end product is considered domestic. Offerors shall certify and list their products accordingly using the provided provisions and certificates. Provisions and Clauses Applicable to VA Acquisition of Commercial Items Includes references to VAAR clauses such as 852.203-70, 852.219-73, 852.232-72, and others, which are incorporated by reference. Submission Details Offers are due to Stephanie.Cahill@va.gov by 12:00pm MST, July 31st, 2026. Contact for information regarding the solicitation: Stephanie Cahill Email: Stephanie.Cahill@va.gov

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