SAM #36C25626Q0954

Sole Source Procurement of WaveMark HF3000 RFID Smart Cabinet System for Dental Inventory Management at CAVHS

This opportunity is a sole source procurement by the Department of Veterans Affairs for an RFID-enabled smart cabinet system for dental inventory management at the Central Arkansas Veterans Healthcare System. - Agency: Department of Veterans Affairs, VISN 16, Central Arkansas Veterans Healthcare System (CAVHS) - Sole source contract to Cardinal Health WaveMark for the WaveMark HF3000 Smart Inventory Management Cabinet System - System features: - RFID-enabled secure storage and automated tracking of dental instruments, consumables, and high-value items - Real-time inventory visibility, issue/return documentation, and integration with VA supply chain workflows - Hardware includes RFID cabinets, readers, secure locks, and UPS backup - Software must be VA-approved, with dashboards, reporting, user access logs, and cybersecurity compliance - Services required: - Installation, configuration, onsite testing, and system validation - Comprehensive staff training for Dental Service, Supply/Logistics, and Biomedical Engineering - Documentation, warranty (minimum 12 months), ongoing maintenance, help desk support, preventive maintenance, component replacement, software updates, and security patches - No specific part numbers or quantities provided; main cabinet part number is WAVEMARK HF3000 - Estimated delivery and acceptance period is 90-120 days post-award, with installation within 30 days of delivery - Opportunity is not open for competition unless a capable alternative is demonstrated; interested parties may submit capability statements to challenge the sole source determination - Cardinal Health WaveMark is the only OEM/vendor identified - Contract value is not specified, but likely in the $100,000-$500,000 range based on scope and similar systems

Description

SPECIAL NOTICE NOTICE OF INTENT TO AWARD SOLE SOURCE

I. The Network Contracting Office (NCO) 16 located at 2495 Shreveport Highway, Pineville, LA 71360 in support of Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 16, Central Arkansas Veterans Healthcare System (CAVHS) intends to solicit and award a Sole Source, Firm-Fixed Price, contact with one Large Business source, Cardinal Health WaveMark.

Cardinal Health WaveMark. 300 Baker Avenue, Suite 207, Concord, MA 01742

CAVHCS has a requirement for procuring, installing, and implementing a brand name WAVEMARK HF3000 SMART Inventory Management Cabinet System and associated supplies and services for the Dental Service. The Radio Frequency Identification (RFID) Cabinet System will support secure storage, automated tracking, issue/return documentation, and real time visibility of dental instruments, consumables, and high value items. The system must integrate seamlessly with existing VAMC supply chain workflows and meet all VA regulatory, cybersecurity, and facility standards. This project covers system procurement, installation, configuration, staff training, documentation, warranty, and ongoing maintenance support in accordance with the attached draft Statement of Work (SOW).

II. The North American Industry Classification System (NAICS) for this requirement is, 339113 Surgical and Medical Instrument Manufacturing - Product of Service Code for this requirement is 6515, Medical and Surgical Instruments, Equipment, and Supplies. The Small Business Administration (SBA) size standard for this sector is 800. III. This procurement is being conducted under Federal Acquisition Regulation (FAR) 12.102(a) Restricting competition. IV. The anticipated award date is August 14, 2026. The Government intends to award a Firm-Fixed Price contract. V. Please note that this is not a request for competitive quotes and is being posted for informational purposes only. The government does not anticipate receiving responses to this notice. However, interested parties who disagree with this action may submit a letter of interest that demonstrates your firm s technical capability to provide a compatible RFID-enabled inventory management cabinet system and license to support CAVHS. The government reserves the right to verify any request for additional documentation submitted.

VI. Interested parties shall identify their interests, provide information mentioned in section V of this document and capability to meet the government requirements and respond to this notice within fifteen (15) calendar days of the publication of this notice. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government.

Interested parties may identify their interest solely via email to Contracting Officer, Arlene A. Blade, arlene.blade@va.gov no later than July 8, 2026, 10:00am Central Standard Time (CST). When responding to this announcement, respondents should include 36C25626Q0954 Notice of Intent" in the subject line.

Questions or comments to this Notice of Intent to award Sole Source needs to be directed to arlene.blade@va.gov no later than June 30, 2026, 10:00am Central Standard Time (CST).

VII. Late responses may not be accepted. No telephone inquiries will be accepted nor will phone calls be returned. Only emailed responses will be considered. The information received will be utilized solely for determining whether to conduct competitive procurement. A determination not to compete this proposed acquisition based upon responses to this notice is at the sole discretion of the Government.

Additional Links:Department of Veterans Affairs

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