SAM #19VE3026Q0004

Embassy Caracas Solicitation for Replacement and Refurbishment of Countertops, Divider Walls, and Medical Cabinets

This opportunity involves the U.S. Embassy Caracas, under the Department of State, seeking construction services for the replacement and refurbishment of countertops, divider walls, and medical cabinets across multiple sections of the embassy compound. - Government Buyer: - U.S. Department of State, U.S. Embassy Caracas, Contracting Officer: Christopher Reyes - Scope of Work: - Replacement and refurbishment of 33 workstation countertops and divider walls - 16 Consular Interview Windows - 5 American Citizen Services (ACS) Interview Windows - 1 ACS Cashier Window - 7 Consular CAC Interview Windows - 4 Financial Management Section Cashier Windows - Installation of medical sink cabinets with stainless steel sinks in Exam Room 1, Exam Room 2, and the Pharmacy Room - Installation of hall counter cabinets - Products/Services Requested: - Custom fabrication and installation of countertops, divider walls, and cabinetry (no specific OEMs or part numbers specified) - Medical cabinetry with integrated stainless steel sinks - Unique/Notable Requirements: - Compliance with U.S. Department of State standards and local building codes - Emphasis on durability, acoustic privacy, and architectural consistency - Work must be completed within 60 calendar days after Notice to Proceed - Work hours are Monday through Friday, 8:00 am to 4:00 pm, with possible adjustments upon approval - Quotations must be submitted electronically in English and PDF format (max 30MB per file) - Compliance with FAR 52.204-90 for entity identification and reporting - Registration in SAM is recommended but not required - OEMs/Vendors: - No specific OEMs or vendors are named; custom millwork and cabinetry are required

Description

U.S. Embassy Caracas has issued a Request for Quotes (RFQ) for Replacement and Refurbishing of  Consular Interview and Cashier Windows Countertop Workstations, and Medical Cabinets.  If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached documents, and submit it to the email address shown below.

The U.S. Embassy Caracas will conduct a pre-proposal conference/site visit on June 29, 2026 at l0:00 a.m. Please submit the full name and ID number of people attending the visit to CaracasProcurement@state.gov no later than l0:00 a.m. on June 26, 2026 12:00 p.m. to obtain the authorization to enter the Compound. Questions regarding this RFQ must be sent in English to the same email address no later than July 2, 2026.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by July 20, 2026, 12:00 pm Local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to CaracasProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of UEI Registration

It is highly recommended that all contractors be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to contract award. However, in accordance with FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that vendors are not required to register in SAM for this solicitation.

All vendors shall comply with the requirements of FAR 52.204-90, “Unique Entity Identifier and Contractor Reporting” as incorporated in this solicitation. Vendors must provide the requested information and representations as outlined in FAR 52.204-90 and follow all instructions provided by the Contracting Officer regarding entity identification and reporting.

Failure to comply with the requirements of FAR 52.204-90 may result in your quotation being deemed nonresponsive.

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