SAM #W912LQ26QA028

Yellow Ribbon Event Support Services in Richmond or Williamsburg, VA

This opportunity is for the Virginia Army National Guard (VA ARNG), part of the Department of Defense and Department of the Army, seeking support services for a Yellow Ribbon Event in Richmond or Williamsburg, VA. - Government Buyer: - Department of Defense, Department of the Army, Virginia Army National Guard - Services Requested: - Lodging for event attendees - Event space rental - Catering services - Parking services - Audio/visual support - Childcare services - No specific OEMs or commercial vendors are named in the solicitation - NAICS code: 721110 (Hotels, except Casino Hotels, and Motels) - Product Service Code: V231 (Travel/Lodging/Recruitment: Lodging, Hotel/Motel) - Set aside for small businesses; only offerors with active SAM registration are eligible - Single firm-fixed-price contract anticipated, with option CLINs subject to economic price adjustment for labor and material - Services must be provided in the Richmond or Williamsburg, VA area - Unique Requirements: - All services must be coordinated for a single event supporting the Yellow Ribbon program - Childcare and audio/visual support are specifically required in addition to standard event and lodging services

Description

A. This is a synopsis of commercial items prepared in accordance with the format in FAR 5.207, as supplemented with additional information included in this notice. The solicitation for this notice will be published on https://sam.gov as a Request for Quote (RFQ) on or about July 15, 2026, and result in an award with an anticipated date of August 1, 2026.

B. The Virginia Army National Guard (VA ARNG) will conduct a Yellow Ribbon Event in or between the Richmond VA and Williamsburg VA areas. To conduct this event, the VA ARNG is seeking lodging, event space, catering, parking, audio/visual, and childcare services.

C. The Government intends to award a single contract resulting from the RFQ with a firm-fixed-price for the base period contract line-item numbers (CLINs) and a firm-fixed-price with economic price adjustment-labor and material for option CLINs. Multiple awards will not be made. The associated North American Industrial Classification System (NAICS) code for these services is 721110 (Hotels, except Casino Hotels, and Motels). The Product Service Code (PSC) is V231 (Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel). This requirement will be solicited as a 100% Set aside for small businesses. Only qualified offerors may submit quotes.

D. To be considered for an award, vendors shall have an active registration in the System for Award Management (SAM) at https://sam.gov. Vendors are responsible for ensuring that the representations and certifications in their SAM registration are accurate and current.

E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions.

F. On behalf of the Government, the Contracting Officer intends to evaluate each quote and make an award without discussions. The Contracting Officer unilaterally reserves the right to determine if it is necessary to conduct discussions.

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