SAM #1240BE26Q0065

Willamette National Forest Road Maintenance and Suppression Repair Services

The U.S. Forest Service, Willamette National Forest, is seeking a contractor for comprehensive road maintenance and suppression repair services following the 2024 Willamette Complex fire in the Middle Fork Ranger District, Oregon. - Government Buyer: - U.S. Department of Agriculture, Forest Service, Middle Fork Ranger District, Willamette National Forest - OEMs and Vendors: - No specific OEMs or commercial vendors are named in the solicitation or attachments - Products/Services Requested: - Road surface maintenance (approx. 122 miles) - Spot surfacing with 3/4" minus contractor-furnished material (8,490 cubic yards) - Load, haul, and place materials (8,420 cubic yards) - Water-bar installation (12 units) - Ditch and drainage structure cleaning (approx. 39 miles) - Roadside brushing (approx. 3.3 miles) - Logging out maintenance level 2 roads (10 miles) - Hay bale placement for erosion control (20 units) - Mobilization (lump sum) - Unique or Notable Requirements: - All work must comply with federal, state, and local environmental and safety regulations - Use of weed-free materials and equipment to prevent invasive species - Accessibility for standard two-wheel drive vehicles - 30% of roads must be completed by a specified milestone - Adherence to Motor Vehicle Use Maps and project-specific instructions - Contractors must provide all labor, equipment, materials, and management - Performance standards and quality levels are specified for each service - Work is to be performed between June 1 and October 30 each year, with possible extensions upon approval

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number: 1240BE26Q0065 is issued as a Request for Quotation (RFQ)

Project: Willamette NF, MF 26-1 Willamette Complex North Suppression Repair Road Maintenance

This acquisition is a Total Small Business Set-Aside. The applicable North American Industry Classification Standard Code is 237310 Highway, Street, and Bridge Construction, Subdivision 13 - Repair and Maintenance. The small business size standard is $ 45 million. All responsible sources may submit a quotation to be considered by the agency.

Award Type: It is anticipated that a Firm Fixed Price Purchase Order will be awarded as a result of this synopsis/solicitation. The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.

Statement of Requirement: Maintain roads and manage vegetation growth to ensure safe and productive road conditions. Specifically, repairing damage to road surfaces and drainage structures during suppression of the 2024 Willamette Complex fire.

Work areas may be reached by Forest roads that are accessible by a standard two-wheel drive pickup equipped with snow tires and chains, if needed, during normal operating seasons, unless otherwise indicated on Project Maps. Vehicles shall not operate off-system roads without prior written approval.

All work shall be performed in accordance with all applicable codes, and standards. See Attachment 3 – Performance Work Statement (PWS) for further information.

Schedule of Items See Attachment 2 - Schedule of Items. Complete the Schedule of Items with quoter’s business information and pricing. Unit of Issue: Mile=LM (lane mile), Cubic Yard=CY, Lump Sum=LS, Each=EA The quantities specified in the Schedule of Items are estimates only and not guaranteed quantities.

Location: All work shall be performed at the Northern end of the Middle Fork Ranger District (RD) of the Willamette National Forest County: Lane, Oregon Motor Vehicle Use Maps (MVUM) are available at the Forest web page: https://www.fs.usda.gov/r06/willamette/maps-guides/motor-vehicle-use-map-mvum Vicinity Map included (Attachment 7)

Estimated Start Work Date: July 15, 2026

Period of Performance: Date of Award through October 30, 2027

Contractor shall begin work within 10 days of Post Award Conference. Thirty percent (30%) of roads in the description of work shall be completed by October 30, 2026. (Reference Attachment 3 - PWS, paragraph 17).

Questions shall be submitted via email to paula.winningham@usda.gov are due no later than three days prior to quote due date and time. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.

Submission of Quotes To respond to this quote, email the following documents: 1) Attachment 2 – Schedule of Items – filled in and signed 2)Your Written Response to the Evaluation Factors (found in Attachment 1 - Solicitation, Pages 2-5). Adobe Acrobat or Word documents accepted. Failure to respond to evaluation factors will result in exclusion from the evaluation. 3) Attachment 10 SF-1449: Sign in Blocks 17a and 30 a, b, and c.

Email quote no later than the due date and time to: paula.winningham@usda.gov Quote Due Date and Time: July 7, 2026, 2 p.m. PST

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