SAM #FA460026EMSSoftware

Web-Based Emergency Management Software for Offutt AFB Fire Department

The U.S. Air Force at Offutt Air Force Base is seeking a web-based Emergency Management Software (EMS) solution for its fire department operations. - Government Buyer: - Department of the Air Force, 55th Civil Engineer Squadron Fire Protection Flight, Offutt AFB - OEMs and Vendors: - First Due (only OEM/vendor specifically named) - Products/Services Requested: - Web-based, subscription Emergency Management Software for: - Employee work/shift scheduling - Equipment tracking and log checks - Historical record storage - Real-time scheduling and updates - Automated maintenance routing and push notifications - In-app ticketing, reorder reminders, customizable dashboards, and role-based permissions - Integration with Tablet Command - NFPA PPE compliance with cradle-to-grave tracking - Mobile app accessibility (including Apple App Store) - Initial training and 24-hour technical support - Supports 60 personnel, 2 fire stations, and 10 vehicles - Unique/Notable Requirements: - No hardware installation required; software must be accessible via internet and mobile devices - Annual review of service effectiveness by the fire department - Must provide integration with Tablet Command and meet NFPA PPE standards - Service includes initial training and 24/7 technical support

Description

BACKGROUND

This is a Sources Sought pursuant to FAR Part 10, Market Research. This is an initial step in the planning process for the Emergency Managment Software (EMS) contract at Offutt Air Force Base, Nebraska.

It is the government's intention to award this requirement as a sole source contract to First Due unless other contractors are identified to meet the need of this requirement.  

The Contractor shall provide an employee work/shift scheduling and equipment tracking web-based software system for 60 members, 2 fire stations, and 10 vehicles that is managed from an internet connection. No equipment or hardware will need to be installed as this is a subscription-based request. The service must be accessible through an internet connection and mobile device application friendly. The service must provide employee work schedules, equipment log checks, and store historical records. Contractor shall provide initial training to the organization on how to properly navigate the web-based platform for employees. Contractor will provide 24-hour technical customer assistance to assist with any software issues. Offutt AFB Fire Department is looking for software (not hardware) to manage firefighter shift schedules and log equipment inventory. The Service will be reviewed annually by the fire department to determine its effectiveness meeting requirements.

INSTRUCTIONS

This Sources Sought Notice is not a solicitation and shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. All businesses capable of providing these services are invited to respond. Any information submitted by respondents to this Sources Sought is strictly voluntary. Respondents are requested to submit capability packages electronically, as described below:

Company Information: Provide company name, address, a point of contact with e-mail address and telephone number, Federal Cage Code, Data Universal Numbering System (DUNS), business size (small business, 8(a) concern, veteran-owned small business, service-disabled veteran-owned small business, HUB Zone small business, small disadvantaged business, women-owned small business, etc.,) and security clearance level. Your company must be registered in System for Award Management (SAM). To register, go to https://www.sam.gov. Capability packages shall include details on how the specific requirements listed in the Statement of Work will be met. Format: Capability packages shall be one electronic copy. Capability package files shall be in MS Office format (Word, Excel or PowerPoint) or Adobe PDF format. All packages shall contain UNCLASSIFIED material only. Length & Style: Capability packages shall not exceed 10 pages, each single side counting one page, 8.5 x 11 inches, with one-inch margins, and font no smaller than 12-point Times New Roman. Submission: Capability package responses shall be sent via email NLT 06 July 2026 to: Mrs. Nichole Barragan at nichole.barragan.2@us.af.mil 2d Lt Liv Nemeck at liv.nemeck.1@us.af.mil

Please review Attachment 01 - Sources Sought - 6.22.26 and Attachment 02 - Statement of Work - 6.18.26 for more information regarding this sources sought notice.

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