SAM #36C24526R0079

Non-Emergent Wheelchair Van Transportation Services for Washington DC VA Medical Center

The Department of Veterans Affairs, through the VISN 5 Contracting Office at the Washington DC VA Medical Center, is soliciting non-emergent wheelchair van transportation services for veterans in DC, Maryland, and Northern Virginia. - Government Buyer: - Department of Veterans Affairs - VISN 5 Contracting Office - Washington DC VA Medical Center - OEMs and Vendors: - No specific OEMs or manufacturers are named; service providers must supply compliant vehicles and personnel - Products/Services Requested: - Non-Emergent Wheelchair Transport (up to 300-pound capacity): 47,000 trips annually (Part Number: E1038) - Non-Emergent Wheelchair Transport (over 300-pound capacity): 815 trips annually (Part Number: E1039) - Wheelchair Van Trip Mileage Outside Base Rate: 362,000 miles annually (Part Number: S0209) - Waiting Time (beyond 30 minutes, billed in 15-minute increments): 1,000 increments annually (Part Number: T2007) - Unique/Notable Requirements: - 24/7 service coverage for all locations - Vehicles must accommodate patients up to and over 300 pounds - Strict personnel, vehicle, and safety standards - Service Disabled Veteran Owned Small Business (SDVOSB) set-aside - Contractors must be registered in SAM and enrolled in VETS4212 - Wage determination requirements apply (per attached CBA WD 2024-0002 Rev. 5) - Five-year ordering period with four one-year option periods - Estimated annual volumes provided for each line item

Description

E.1 SUPPLEMENTAL INSTRUCTIONS TO OFFERORS NOTICE: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. CONTENT OF PROPOSALS. A complete proposal shall be submitted in two (2) separated volumes as follows: A. VOLUME I   Factor 1 - Technical (Non-price)   Subfactor 1 Technical Capability Statement   Subfactor 2 Fleet   Subfactor 3 Company Stability/Longevity Subfactor 4 Wheelchair Van Transportation Experiences Subfactor 5 Insurance   Subfactor 6 Licenses/Certifications Subfactor 7 - Personnel    Factor 2 - Past Performance (Non-price)   B. VOLUME II Factor 3 Price   Lowest Price Technically Acceptable (LPTA)      The evaluation will consider the following:   VOLUME I   (1) TECHNICAL (Non-price). The Offeror shall submit a Cover Letter along with   Volume I, that identifies the Offeror s UEI number, Cage Code, Tax ID number, Address, Telephone, Email, Contact Information. Proposals shall clearly define the work the Offeror proposes to perform, personnel and management capabilities, and the procedures and processes it will use. The Offeror shall not include any price or price-related information in Volume I. The following factors shall be included in the technical proposal:   Subfactor 1 - Technical Capability Statement. The Offeror s Technical Capability   Statement must include: A narrative that clearly demonstrates how the services will be performed to meet the Government s requirements found in Price Schedule, the associated Performance Work Statement (PWS), and solicitation terms and conditions, and highlight the management and technical approach.  A timeline that outlines the necessary steps will be taken to become fully operational by the Performance start date.  A Quality Control Plan in accordance with the requirements detailed in Performance Work Statement (PWS) Sections 6.1.1.1 through 6.1.1.7. Subfactor 2 - Fleet. The Offeror s fleet information shall provide fleet data that includes the quantity, type and capability and equipment for each operational wheelchair van vehicle, per industry standard and State laws and regulations for the geographic areas in which they will perform, in the performance of Wheelchair Van transport services.   Subfactor 3 Company Stability/Longevity: The offeror shall demonstrate stability be providing proof of the following: The offeror must provide proof that the company has been in existence for a minimum of 5 years. In the event two or more companies have merged or absorbed other companies, at least one company involved in the merger must provide proof of establishment 5 years prior to the proposal s due date. Subfactor 4 Wheelchair Van Transportation Experiences: The offeror shall demonstrate poof of experience as the primary contractor for a wheelchair van transportation service contract of similar size, scope and complexity within the last 5 years.   Subfactor 5 - Insurance. Offerors are required to submit valid and current proof of insurance coverage. The proof can include insurance certificates or other documentation demonstrating compliance with the required insurance types and coverage limits specified in the PWS.  Subfactor 6 Licenses/Certifications. Offerors shall submit evidence of a valid and current Washington Metropolitan Area Transit Commission (WMATC) license, as well as any other licenses and certifications necessary to meet local requirements for providing wheelchair van transportation services at the Washington, DC VAMC. In the event the offeror does not possess the required WMATC or other applicable licenses/certifications at the time of proposal submission, the offeror must include a formal written statement detailing their plan and timeline for obtaining all necessary licenses and certifications prior to the effective date of the contract. Subfactor 7 - Personnel. The Offeror must submit a list of all proposed drivers, and copies of valid driver s licenses and driving records for all personnel who will operate vehicles under the contract. The licenses must be valid and in good standing. The records should demonstrate a history of safe driving and be free of major traffic violations within the last three years. Resumes are not required and will not be accepted.   If the Offeror has not yet hired the employees required for the performance of the contract, they must provide a formal written statement outlining their plan for hiring and onboarding the necessary personnel. This statement shall include: A detailed recruitment plan, including how and when the Offeror intends to hire the necessary personnel to fulfill the contract requirements. A description of the qualifications and experience the Offeror will seek in potential candidates to ensure compliance with all contract requirements. Assurance that all personnel will meet proposed to perform under this contract will meet the specified qualifications, including but not limited to possessing valid driver s licenses, completion of all relevant training, satisfactory background checks, and clean driving records, prior to commencing any work under the resulting contract. All documents must be provided prior to effective date of the contract. (2) PAST PERFORMANCE (Non-price). The past performance evaluation factor results in an assessment of the Offeror s ability to comply with past performance solicitation requirements and demonstrates to the Government that there is a reasonable expectation that the Offeror will successfully perform the required effort. The evaluation will consider both the relevance and recency (within the past 3 years) of past projects or contracts. The Government defines relevancy as projects or contracts of similar size, scope and complexity.  Provide up to 3 references that demonstrate your company s PAST PERFORMANCE by including the contract number for the project, a brief description, and a point of contact to include an email address. The information shall be provided in 5 pages or less.   The absence of past performance data will be rated neither favorably or unfavorably. Therefore, the Offeror shall be determined have unknown past performance. In this context of acceptability or unacceptability , unknown shall be considered acceptable.    Past Performance information may be obtained through the Contractor Performance Assessment Rating System (CPARS), interviews with Program Managers and Contracting Officers, and other sources known to the Government.   VOLUME II   (3) PRICE. The Offeror s Price proposal shall identify a fixed price for each Contract Line Item (CLIN) per unit of measure and based on an estimated quantity, an extended CLIN price, and total contract price for each performance period and overall total contract price, on the Price Schedule provided in the SF 1449 solicitation.

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