SAM #1305M326Q0247

HVAC Preventive Maintenance Services for NWS Vermont Facilities

This opportunity seeks a contractor for HVAC preventive maintenance at two National Weather Service (NWS) sites in Vermont. - Government Buyer: - National Oceanic and Atmospheric Administration (NOAA), National Weather Service (NWS), Weather Forecast Offices in South Burlington and Colchester, VT - OEMs and Vendors: - No specific Original Equipment Manufacturers (OEMs) or brands are named in the solicitation - The incumbent contractor is Alliance Group Inc. (not an OEM) - Products/Services Requested: - Preventive maintenance services for HVAC systems and components, including: - Air handlers, heat pumps, condensing units, electronic duct heaters, humidifier systems, VAV boxes, dampers, louvers, exhaust fans, control system sensors, transmitters, differential pressure switches, package units, and Liebert HVAC units - Quarterly, semi-annual, and annual maintenance tasks: inspections, calibrations, cleaning, lubrication, repairs, leak checks, compressor testing, oil changes, condenser cleaning, and system performance reviews - On-call and emergency repair services with 24/7 availability and 2-hour response time - All supervision, labor, tools, materials, and equipment must be provided by the contractor - Unique or Notable Requirements: - Services required at two specific Vermont locations: NWS South Burlington and Vermont National Guard Base (Colchester) - Contractor must maintain maintenance records and provide qualified personnel - Emergency repair response within two hours, 24/7 - Small business set-aside under NAICS 811310 - Firm-fixed price contract with a base year and four 12-month option years

Description

THE INCUMBENT CONTRACT WAS AWARDED TO ALLIANCE GROUP INC FOR AN AGGREGATE OF $53,329.00 FOR FIVE (5) YEARS. THE STATEMENT OF WORK WITHIN THIS SOLICITATION MAY OR MAY NOT HAVE BEEN MODIFIED FROM THE INCUMBENT CONTRACT; THEREFORE, IT IS RECOMMENDED THAT QUOTERS THOROUGHLY REVIEW THE STATEMENT OF WORK IN THIS SOLICITATION AND MAKE A SITE VISIT.COMBINED SYNOPSIS/SOLICITATIONServices, non-personal, to provide heating, ventilation, and air conditioning (HVAC) preventive maintenance services at the National Weather Service (NWS) Forecast Offices in South Burlington, VT and Colchester, VT.(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.Solicitation number 1305M326Q0247 is issued as a Request for Quotation (RFQ) for the provision of HVAC preventive maintenance services.This acquisition is set-aside for small business concerns. The associated NAICS code is 811310. The small business size standard is $12.5M.This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).CLIN 0001 – BASE PERIODSERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, VermontSITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, VermontCLIN 1001 – OPTION YEAR 1SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, VermontSITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, VermontCLIN 2001 – OPTION YEAR 2SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, VermontSITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, VermontCLIN 3001 – OPTION YEAR 3SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, VermontSITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, VermontCLIN 4001 – OPTION YEAR 4SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, VermontSITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions.THE STATEMENT OF WORK (SOW) IS ATTACHED (ATTACHMENT 1).THE U.S. DEPARTMENT OF LABOR WAGE DETERMINATION 2015-4137 REVISION 31 DATED 05/13/2026 WILL BE INCORPORATED AND MAY BE VIEWED AT WWW.SAM.GOV (ATTACHMENT 2)SEE THE ATTACHED SF 18 WITH THE TERMS AND CONDITIONS WHICH ALL QUOTERS MUST BE IN COMPLIANCE WITH TO BE ELIGIBLE FOR AWARD.QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF 18 FORM OR ON COMPANY LETTERHEAD.(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see RFO part 47).Period of Performance: Base Period of performance for this requirement is Date of Award through 06/30/2027.Option Period 1 for a twelve (12) month period 07/01/2027 through 06/30/2028.Option Period 2 for a twelve (12) month period 07/01/2028 through 06/30/2029. Option Period 3 for a twelve (12) month period 07/01/2029 through 06/30/2030. Option Period 4 for a twelve (12) month period 07/01/2030 through 06/30/2031. The Base Period start date is estimated to be a date 06/25/2026 through 07/01/2026. If there is a significant delay in awarding this contract, a shortened base period of performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.Place of Performance:National Weather Service 175 Brookhaven AvenueUpton, NY 11973-5000(v) A list of solicitation provisions that apply to the acquisition can be found in the attached SF 18.(vi) A list of contract clauses that apply to the acquisition can be found in the attached SF 18.(vii) Quotes are required to be received in the contracting office no later than 10:00am MDT on TUESDAY, JULY 7, 2026. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.(viii) Any other additional information required by 5.101(c).Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

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