Minnesota Supplier Systems #G0210-2000018399

Minnesota Solicitation for Conference Venue, Lodging, and Services for 2026 & 2027 Child Care Providers Events

The State of Minnesota is seeking proposals for hosting and supporting the 'Shaping the Future for Family Child Care Providers' conferences in 2026 and 2027, managed by the Office of the Ombuds for Family Child Care Providers and the Office of State Procurement. - Government Buyer: - State of Minnesota, Admin/State Procurement, Office of the Ombuds for Family Child Care Providers - OEMs and Vendors: - No specific OEMs or vendors are named; opportunity is open to qualified venues and service providers in Stearns, Benton, or Sherburne counties - Products/Services Requested: - Lodging accommodations for 100-125 attendees per night, with both single and double occupancy rooms - Conference venue with general session room (for 250 attendees), six breakout rooms, exhibitor/vendor area (30-35 booths), registration area, mothers room, and prayer room - Catering services: buffet breakfast, lunch, dinner, evening reception, afternoon breaks, and all-day beverage service, with dietary accommodations (vegan, gluten-free, halal) - Audio-visual equipment: projectors, microphones, screens, wireless presenters, and internet access in all rooms - Parking for attendees and shuttle services if facilities are not within a quarter mile - Unique/Notable Requirements: - Venue must be located in Stearns, Benton, or Sherburne counties, Minnesota - Clear cancellation policies required - Compliance with Minnesota's diversity and inclusion procurement goals - Security guard services are not included - Contract covers two annual conferences, each with approximately 250 attendees - Option to extend contract up to 12 additional months

Description

This solicitation aims to establish a contract for the Office of the Ombuds for Family Child Care Providers to host the conference "2026 and 2027 Shaping the Future for Family Child Care Providers." The event will be held in Minnesota counties Stearns, Benton, or Sherburne. The 2026 conference is scheduled for October 16-18 with approximately 250 attendees, requiring lodging for 100 on October 15 and 125 on October 16-17. The 2027 conference is scheduled for October 22-24 with similar attendance and lodging needs. The contract term is anticipated from August 1, 2026, to December 31, 2027, with an option to extend up to 12 months.

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