New York State Contract Reporter #RFP-UC26-032

Ulster County Seeks Third-Party Administrator for Workers' Compensation Self-Insurance Plan

Ulster County is seeking a third-party administrator to manage its Workers' Compensation Self-Insurance Plan for approximately 7,728 employees and 959 volunteer firefighters. - Government Buyer: - Ulster County, Department of General Services - Office of General Services - Scope of Services: - Comprehensive claims management and administration - Loss reporting, financial reporting, and cost savings analysis - Statutory and excess carrier reporting, including mandatory Medicare reporting - Electronic filing with the New York State Workers' Compensation Board - Administration of supplemental benefits and special funds reimbursement - Maintenance of claim files and supervision of claim litigation - Coordination of legal counsel, nurse case management, and vocational rehabilitation - Medical bill review for compliance with fee schedules - Customized and real-time electronic reporting - Unique Requirements: - Real-time electronic access to claims system for the County - Minimum $2 million bonding requirement - County approval of all vendors used by the administrator - Annual base administration fee plus allocated loss adjustment expenses - Transition of administration expected within several months of contract start - No specific OEMs or named vendors are identified in the solicitation. - Contract term is three years, with two optional one-year renewals.

Description

Ulster County is seeking proposals for a third-party administrator to manage the Ulster County Self-Insurance Plan. The contract term is three years, with the contract inception and transition process anticipated to begin on September 1, 2026, and completion around January 1, 2027. The administrator will be responsible for claims management, loss reporting, financial reporting, statutory reporting, and other related services to mitigate and manage costs associated with work-related injuries. The plan covers approximately 7,728 full and part-time employees and 959 volunteer firefighters.

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