New York State Contract Reporter #SOW#06222026

SUNY Old Westbury Solicits Faculty Lifecycle Management Software Platform and Services

SUNY Old Westbury is seeking proposals for a secure, configurable enterprise software platform to manage the full lifecycle of faculty appointment, reappointment, promotion, tenure, and sabbatical (ARPTS) processes. - Government Buyer: - State University of New York (SUNY), SUNY Old Westbury - OEMs and Vendors: - No specific OEMs or vendors named; solicitation is vendor-neutral and open to all qualified providers - Products/Services Requested: - Enterprise software platform for faculty lifecycle management - Must centralize faculty records and automate ARPTS workflows - Support dossier assembly, review routing, credential tracking, activity reporting, sabbatical management, and automated CV generation - Enable academic governance, collective bargaining, and policy variation - Provide robust security, compliance controls, role-based permissions, analytics, and reporting - Integrate with campus systems (e.g., Interview Exchange, identity management/SSO, faculty data systems, LMS such as Brightspace, research/grants systems) via APIs or secure data exchange - Implementation services including requirements validation, configuration, workflow design, data migration, integration setup, pilot deployment, and production rollout - Training and change management for administrators, reviewers, and faculty, including documentation and recorded modules - Ongoing support and maintenance with help desk, SLA-defined response times, system updates, and security patches - Unique or Notable Requirements: - Highly configurable solution that allows institutional changes without vendor coding - Must support multi-unit academic environments and policy-driven processes - Emphasis on security, compliance, and audit documentation - Automated research publication discovery and advanced reporting/analytics - Integration with multiple campus systems is mandatory

Description

SUNY Old Westbury is seeking proposals for a secure, configurable enterprise software platform to manage faculty appointment, reappointment, promotion, tenure, and sabbatical processes. The platform must centralize faculty records, automate workflows, assemble dossiers, route reviews, track credentials, report activities, manage sabbaticals, and generate CVs automatically. It should support academic governance, collective bargaining, policy variations, and audit documentation. The system must integrate with campus systems and provide analytics, security, and compliance controls.

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