District of Columbia Cobblestone Systems #CFOPD-23-L-025

Award for CountyFusion Data Warehousing & Maintenance Services for DC Office of Tax & Revenue

This award summary covers the District of Columbia's selection of GovOS, Inc. for a comprehensive data warehousing and maintenance solution for the Office of Tax & Revenue's Real Property Tax Administration Record of Deeds (ROD): - Government Buyer: - District of Columbia Office of the Chief Financial Officer, Office of Contracts, for the Office of Tax & Revenue (OTR) - OEMs and Vendors: - GovOS, Inc. (successor to Kofile Technologies, Inc.) - Products and Services Requested: - CountyFusion System (recordation and document management system) - Modules: Department Licensing, OPR, Vital Records, Court Case Management, Public Search Portal, Private Labeled Web Based Public Search, County Portal Access/Inquiry, Web Hosting, Integration of Systems, Cashiering, Indexing, Imaging/Batch Scanning, Tailored Reporting, OCR/ICR Auto Indexing, Redaction, eRecording, eFiling, FraudSleuth, Commissioners Court Minutes, Disaster Recovery & Redundancy - EGATEWAY/ERECORDING Enhancements: Cloud migration, high availability, automatic rollover, enhanced error processing, submission monitoring - Cloud Search Services: Public search, forms access, full text search, credit card payment orchestration, unlimited document storage, e-commerce - Services: - Software maintenance and support (annual) - Technical support (on-site and remote) - Data backup and disaster recovery (cloud and off-site) - Implementation and training - Business process review (one-time) - Quantities: - Annual software maintenance fee: $95,880 - Annual cloud application fee: $80,000 - 10-year contract term - Unique or Notable Requirements: - Dual database servers for failover - PRIA compliance - Secure offsite data storage - 24/7/365 web hosting with 99% uptime - Integration with District's credit card processing - Cloud-based architecture with high availability and disaster recovery - Detailed technical support SLAs (1-hour phone, 4-hour email response) - Unlimited document storage and e-commerce capabilities

Description

The District of Columbia Office of the Chief Financial Officer, Office of Contracts, on behalf of the Office of Tax and Revenue Real Property Tax Administration Record of Deeds (ROD), requires the Contractor to provide Data Warehousing and Maintenance Services. The contract involves delivering a recordation system that supports document recording, fee and tax collections, image and data storage, and public access. The system must support hardware design, system support, document processing, data storage, web hosting, and maintenance services. The contract term is from September 29, 2023, to November 22, 2023, with no option periods.

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