Greater Dayton Regional Transit Authority #RFQ 26-36

Greater Dayton RTA Solicits Secure Document Shredding Services for Multiple Locations

The Greater Dayton Regional Transit Authority (RTA) is seeking a qualified vendor to provide secure, on-site document shredding services for multiple locations in Dayton, Ohio. - Government Buyer: - Greater Dayton Regional Transit Authority (RTA) - Procurement Specialist: Angelique Carey - Products and Services Requested: - On-site, bi-weekly secure document shredding for executive consoles, small bins, tall bins, and 32-gallon toter bins - Executive Consoles: 20 units per year, 24 pickups annually, across three locations - Small Bins: 11 units per year, 24 pickups annually, at 4 S Main St. - Tall Bins: 2 units per year, 24 pickups annually, at 4 S Main St. - 32-Gallon Toter Bins: 3 units per year, 24 pickups annually, at two locations - Bulk pickup and shredding of approximately 350 document storage boxes per year - Annual and as-needed document destruction and purges - Option to purchase new containers (executive console, small bin, tall bin, 32-gallon toter) - Unique or Notable Requirements: - All shredding must meet National Association for Information Destruction (NAID) standards (cross cut or pierce and tear, max width 3/4 inch, max length 2.5 inches) - Firm pricing required for the full 36-month contract term - Delivery of new containers within 14 days of order - Compliance with federal, FTA, environmental, safety, anti-discrimination, and accessibility laws - No specific OEMs or vendors are named in the solicitation - Estimated contract value is moderate, based on the scope and duration

Description

The Greater Dayton Regional Transit Authority (RTA) is soliciting proposals from qualified vendors for on-site, bi-weekly, secure document shredding, annual document destruction, and as-needed document purges. The contract duration is for thirty-six (36) months with an option to extend. The service includes shredding at multiple locations with various container types and quantities, bulk pickup of document storage boxes, and compliance with NAID destruction standards. Vendors are required to submit quotes electronically by July 8, 2026, and comply with all applicable federal laws and RTA terms and conditions.

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