Pacific Gas & Electric Company Pgec #242016

PG&E Solicits Enterprise-Scale Records Storage, Retrieval, and Digitization Services

Pacific Gas and Electric Company (PG&E) is seeking proposals for large-scale physical records storage, retrieval, digitization, and metadata integration services to support its Information and Records Governance program. - Government Buyer: - Pacific Gas and Electric Company (PG&E) - Products and Services Requested: - Secure offsite storage for over 350,000 standard cubic foot record boxes and various data storage devices (phones, tablets, laptops) - Storage supplies including specialized cartons (#200 X-Ray Carton, #2000A Auto-Fold Letter/Legal Carton, #2000 Standard Letter/Legal Carton, #450 Letter Transfile Carton, #550 Legal Transfile Carton, #844 Check Carton, #631 Medium Planner Carton) - Security clips, locks, and custom barcodes for inventory control - Image-on-demand scanning and large-scale digitization services (document prep, scanning, indexing, quality control) - Services Required: - Secure storage in ARMA and NFPA-compliant, temperature- and humidity-controlled facilities - Inventory tracking with RFID/barcode and robust chain-of-custody controls - Regular, rush, and non-local pickup, delivery, retrieval, and refiling of records and devices - Secure destruction and permanent withdrawal of records with certification - Metadata integration and system interoperability with PG&E’s inventory tools (notably Zasio Versatile) - Annual audits, detailed billing, monthly forecasting, and dedicated account management - Support for enterprise-scale digitization projects and flexible resourcing - Unique/Notable Requirements: - Facilities must meet strict security, fire suppression, and environmental standards - Vendor must provide seamless metadata integration and bidirectional data exchange with PG&E’s systems - Annual audits and compliance with industry standards are mandatory - Ability to scale for large digitization initiatives - No specific OEMs or named vendors are identified; the opportunity is open to qualified suppliers capable of meeting these technical and operational requirements.

Description

Pacific Gas and Electric Company (PG&E) is soliciting proposals for enterprise-scale physical records offsite storage, retrieval, digitization, and metadata integration services to support its Information and Records Governance program. The contract includes secure storage of over 350,000 record boxes and data storage devices, with specialized environments such as temperature-controlled and fire-suppressed facilities. The supplier must provide integrated services including storage, pickup, retrieval, delivery, refiling, destruction, permanent withdrawal, supplies, image on demand, metadata integration, and digitization project support. The contract emphasizes compliance with industry standards, security, and integration with PG&E's inventory systems. Proposals are due by August 7, 2026, with registration of interest by July 6, 2026.

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