Tennessee Department of General Services #32101-03232026-SR1

Tennessee Seeks Integrated Workplace Management System (IWMS) Software Solutions

The Tennessee Department of General Services is seeking information from vendors regarding Integrated Workplace Management System (IWMS) software solutions to replace its current Archibus platform. - Government Buyer: - Tennessee Department of General Services - Products/Services Requested: - Integrated Workplace Management System (IWMS) software platform - Must support consolidated workflow management, centralized and secure document management, and reduction of process/data silos - Required features include robust document management (electronic/physical, automated/wet signatures, role-based access), workflow enforcement, project management, user acceptance testing, and GIS-enabled asset/facility visibility - Must allow seamless data exchange with other systems (including APIs), and integrate with platforms such as Trimble/eBuilder and ArcGIS - System architecture options should include cloud, hybrid, or on-premises - Modular pricing and flexible licensing models requested - Implementation services: project management, requirements gathering, configuration, data migration, integration, user acceptance testing, and training - Ongoing technical support and maintenance, with US-based data access and support required - OEMs and Vendors: - No specific OEMs or vendors named; open to all qualified IWMS solution providers - Unique/Notable Requirements: - Emphasis on US-based data access and support - Detailed document management and workflow enforcement capabilities - Integration with GIS and other enterprise platforms - Flexible deployment and pricing models - Focus on improving user experience and operational efficiency

Description

The State of Tennessee Department of General Services issued a Request for Information (RFI) to gather information on Integrated Workplace Management System (IWMS) software solutions. The purpose is to refine requirements and identify potential vendors for an IWMS platform to replace the current system, Archibus. The new system should provide consolidated workflow management, centralized document management, reduce data silos, enable seamless data exchange, and improve operational efficiency with GIS-enabled asset visibility. The RFI includes detailed functional requirements and requests information on system architecture, workflow enforcement, document management, project management, training, support, and pricing.

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