California eProcure #26-10309

CDPH RFI: Large-Scale Digitization and Indexing of 3 Million Marriage Records

The California Department of Public Health (CDPH), Vital Records and Statistics Division, is seeking information from the market on large-scale digitization and indexing solutions for approximately 3 million paper marriage records. - Government Buyer: - California Department of Public Health (CDPH) - Vital Records and Statistics Division, Vital Records Registration Branch - Scope of Work: - Digitization of about 3 million paper marriage records from 1987-1997 and 2000-2007 - Creation of high-quality black-and-white TIFF images compatible with CDPH's FileNet system - Extraction and compilation of structured index data for each record, suitable for FileNet import - Onsite operations at CDPH's secure facility, with up to 36 trained staff - Secure handling, tracking, and return of original documents - Strict compliance with confidentiality standards for PII and PHI - Project management, including detailed planning, bi-weekly status updates, and collaboration with CDPH ITSD - Notable Requirements: - All digitization and data handling must occur onsite at CDPH's secure facility - Vendors must demonstrate experience with high-volume imaging, data extraction, and secure document management - Solutions must ensure no damage or loss of original records and immediate reporting of any security breaches - Delivery of digital images and index data in formats determined by CDPH, with support for FileNet integration - No specific OEMs or vendors are named; the RFI is open to all qualified providers of imaging and indexing solutions

Description

The California Department of Public Health (CDPH) is seeking information on modern, high-volume imaging and indexing solutions to digitize approximately 3 million paper marriage records from the years 1987-1997 and 2000-2007. The project involves creating high-quality digital images in Tag Image File Format (TIFF) compatible with CDPH's FileNet system, extracting structured index data, and securely handling sensitive documents. The contractor will perform onsite operations at CDPH's secure facility, ensuring confidentiality, secure tracking, and timely project completion. This RFI is for market research and planning purposes only and will not be scored.

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