SAM #AFM2026

Comprehensive Equipment and Logistics Support for 2026 Air Force Marathon

This opportunity seeks comprehensive support for the 2026 Air Force Marathon at Wright-Patterson Air Force Base and Wright State University. - Government Buyer: - United States Air Force, Air Force Marathon Office - Products Requested: - 55 portable water tanks (minimum 125 gallons each, food grade hoses, multiple outlets) - 19,000 linear feet of steel fence panels (approx. 4x10 ft, powder coated, delivered and set up) - 20 utility terrain vehicles (UTVs) - 4 ambulance style golf carts - 21 four-passenger golf carts - 1 UTV with flatbed and towing - 10 six-passenger golf carts - 3 flatbed golf carts with siderails - 45 light tower carts (4,000 watt, delivered full of fuel) - 17 generators (3KW, delivered full of fuel) - 1 S-250 SkidSteer Bobcat with fork attachment (delivered full of fuel) - 2 forklifts (5,000 LB, gas/propane, delivered full of fuel) - 1 telehandler (delivered full of fuel) - Audio/visual equipment: multiple cameras, speakers, wireless microphones, video screens, mixers, amplifiers, and related equipment for start/finish lines and 5K event - Services Requested: - Logistics operations support: 19 personnel for setup, race day operations, and cleanup (equipment delivery, course setup, parking management, volunteer coordination, incident command support) - Unique/Notable Requirements: - All equipment must be delivered and fueled as specified - Audio/visual systems must be high quality and suitable for large-scale outdoor events - Logistics support spans setup, event execution, and teardown - Contract includes one base year (2026) plus four one-year options (through 2030)

Description

The AFLCMC Operational Contracting Branch at Wright-Patterson AFB, Ohio, is seeking capability packages from potential sources to support the 2026 Air Force Marathon.

This Sources Sought synopsis is published for market research purposes only to identify potential sources capable of delivering any one or a combination of the supplies and/or services described in the attached Statement of Work (SOW).

The Government is seeking capability packages from all potential sources, including but not limited to: Small Businesses (SB), 8(a) participants, HUBZone Small Businesses, Economically Disadvantaged Women-Owned Small Businesses (EDWOSB), Women-Owned Small Businesses (WOSB), Small Disadvantaged Businesses (SDB), and Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

Technical Response Requirements

Interested vendors that respond shall review the attached instructions and technical requirements. Capability packages must include the following information:

Technical Capability & Compliance:

<ul>
    <li>Specify exactly which one or combination of requirements (products or services) your company can provide that meet the attached specifications.</li>
    <li>Provide detailed information demonstrating clear technical compliance with the SOW and requirements.</li>
</ul>
</li>
<li><em>Foreign Status:&nbsp;</em>Indicate your status as a foreign-owned/foreign-controlled company, as well as any contemplated use of foreign national employees on this effort.</li>
<li><em>Subcontracting Strategy:</em>&nbsp;Address how the primary tasks identified in this notice will be broken out between the prime contractor and subcontractors (if applicable). Respondents should consider the potential application of Limitations on Subcontracting (FAR 52.219-14) and the Non-Manufacturer Rule (FAR 52.219-33) for any future acquisition.</li>

Mandatory Compliance & Certifications

System for Award Management (SAM): All prospective contractors must be registered in the SAM database to be eligible for a Department of Defense (DoD) contract award. Cybersecurity Maturity Model Certification (CMMC): CMMC is a Department of War framework designed to protect sensitive unclassified information. Level 1 Certification is a mandatory requirement. All offerors must demonstrate full compliance by self-certifying with the 15 basic safeguarding requirements for Federal Contract Information (FCI) outlined in RFO 52.240-93(b)(1).

Important Notices & Disclaimers

No Active Solicitation: A solicitation for this requirement does not exist; therefore, do not request a copy of the solicitation. The decision to solicit for a contract will be solely within the Government's discretion. Not a Contractual Offer: Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. Voluntary Submissions & No Reimbursement: Any information submitted by respondents to this Sources Sought is purely voluntary. This notice is not a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information. Assessments & Notifications: Respondents will not be individually notified of the results of any Government assessments. Acquisition Strategy: The Government reserves the right to consider a small business set-aside based upon the capability statements received. This market research will factor into whether any forthcoming solicitation will be conducted as a full and open competition, a total small business set-aside, or a set-aside for a particular small business program. Note: A small business set-aside decision has not yet been made.

Capabilities Package & Submission Instructions

All interested vendors shall submit a capabilities package to provide various supplies and services in support of the 2026 Air Force Marathon that explicitly demonstrates their capability to provide any one or more supplies and/or services that meet the need.

Format Constraints: The capabilities package should be brief and concise yet clearly demonstrate an ability to meet the stated requirements. The response must not exceed five (5) pages. Submission Deadline: Capabilities Packages submitted in response to this Sources Sought synopsis must be received NO LATER THAN 03 JULY 2026 AT 4:00 PM EASTERN TIME.

Primary Points of Contact:

All interested vendors must submit their responses to the Primary Points of Contact listed below:

SrA. Bryson Pennie: bryson.pennie@us.af.mil Ms. Amanda Hoyng: amanda.hoyng@us.af.mil

All correspondence sent via email shall contain a subject line that reads: 2026 Air Force Marathon – Multiple Requirements.  If this subject line is not included, the email may not get through email filters at WPAFB. Filters are designed to delete emails without a subject or with a suspicious subject or attachments. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, .docx, .xlsx or .xls documents are attached to your email. All other attachments may be deleted.

Please direct all questions concerning this acquisition to bryson.pennie@us.af.mil and amanda.hoyng@us.af.mil and include the necessary subject line indicated above.

Attachments:

Instructions Statement of Work (SOW)

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