SAM #36C24526Q0502

Robotic Neurology Surgical Equipment, Software, and Integration for Baltimore VA Medical Center

This opportunity is for the procurement and implementation of a comprehensive robotic neurology surgical equipment and software solution at the Baltimore VA Medical Center. - Government Buyer: - Department of Veterans Affairs - Veterans Affairs Medical Center (VAMHCS) - Products and Solutions Requested: - Complete robotic neurology surgical system for brain, ENT, and spinal procedures - Includes high-performance passive optical navigation, mobile touch display cart, and infrared camera cart with 32" HD screen - Extensive suite of VA TRM-compliant software subscriptions (12 units each), covering: - Origin Data Management, 3D Viewer, Image Fusion, SmartBrush, Smart Layout (Cranial/Spine), Segmentation, Distortion Correction, Trajectory Planning, Registration, Instrument Setup, Varioguide Alignment, ENT, Microscope integration, Augmented Reality, and more - Hardware accessories and adapters for integration with Zeiss OPMI PENTERO 900 and Zeiss Kinevo 900/Tivato 700 microscopes - Registration pointers, patient reference arrays, sterilization trays, calibration matrices, and various instrument adapters - Auto-registration hardware for GE OEC 3D and Ziehm RFD 3D imaging systems - Services Required: - OEM-qualified in-person installation, configuration, and system integration - Onsite clinical consultation for cranial, ENT, and spine cases (multiple visits) - Onsite user training for cranial, ENT, and spine/trauma applications - Integration and verification of third-party devices - Unique/Notable Requirements: - All hardware and software must be VA TRM compliant and not allow remote access - Installation, training, and deinstallation must be completed within one year of award - Warranty and maintenance services begin upon system acceptance - Only OEM-authorized vendors may provide installation and maintenance - Accessories and software must be compatible with existing Zeiss and GE/ Ziehm imaging equipment - No specific OEMs are named, but requirements suggest compatibility with leading neurosurgical navigation and imaging systems.

Description

This solicitation is for the purchase of a Robotic Surgical neurology equipment, install, and software solution at the Baltimore VA Medical Center (512). This solicitation is a 100% service disabled veteran owned small business set aside. NAICS is 541519 and PSC is DA10 51% subcontracting rule applies. Remember to review certificate and sign. All quoters shall submit a completed SF1449 to the email address in the Combined Synopsis Solicitation. The Government will formulate its offer from the information submitted. Quoters are allowed to submit more than one quote to the solicitation. This solicitation closes on Wednesday, June 24 2026, at 12:00pm EST. Late submissions will not be accepted.

Please fill out sections: Section A Blocks: 11,12, and 17a: Company name, address, Code (cage code), Facility code (DUN s #), Phone, and UEI. Section B B.1 CONTRACT ADMINISTRATION DATA (Name of company, POC, Email, Phone number) B.2 PRICE/COST SCHEDULE- ITEM INFORMATION B.3 DELIVERY SCHEDULE- estimated installation (i.e., Date, days, or ARO) Excel Spread sheet that is provided. The submission of the excel sheet- RFQ Line-item worksheet-2 is mandatory for this RFQ. This solicitation has incorporated clause 52.247-34 F.O.B. Destination. Only quotes that are submitted FOB Destination will be considered; accordingly, any quote submitted FOB Origin or FOB Destination Prepaid and Ship will be considered noncompliant, and the vendor will be disqualified. The Government reserves the right to one-on-one discussions with quoters to clarify any information given. The Government reserves all rights to award all or none. This RFQ is for a single award. The Government reserves the right to exchanges/ discussions with Best-Suited Contractor Once the Government determines the contractor that is best-suited (i.e., the apparent successful contractor), the Government reserves the right to communicate with only that contractor to address and remaining issues, if necessary, and finalize a task order with that contractor. These issues may include technical and price. ****************************IMPORTANT**************************************** If the quoter is a distributor and not the manufacturer, a letter of distribution/ authorization from manufacturer is required for all quoters; accordingly, a failure to supply distribution/ authorization letter the quoter will be considered noncompliant and the vendor will be disqualified. ****************************IMPORTANT**************************************** 52.225-1 BUY AMERICAN SUPPLIES and 52.225-2 BUY AMERICAN CERTIFICATE are included in the solicitation the BUY AMERICAN CERTIFICATE must be filled and submitted with your quote. The Buy American Certificate shall be filled out! Failure to do so will result in the quoter being found non-compliant and eliminated from the competition. (Certificate is in Section E) This solicitation will use a 20% evaluation factor added to large business and/ or a 30% evaluation factor added to small business if there is a domestic offer that is not the low offer. The restrictions of the Buy American statute apply to the low offer. See FAR 25.106 Determining reasonableness of cost. The evaluation will be comparative analysis, technically/ implementation acceptable to come up with the best value for the Government- see RFQ details. Fuel surcharges will not be accepted on quotes or on invoices at the time of billing. Fuel surcharges will make the quote non-compliant with the RFQ.

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