Minnesota Supplier Systems #2000018432

MnDOT Solicits Lodging and Catering for 2026 Fall Conference in Bemidji, MN

The Minnesota Department of Transportation (MnDOT) is seeking vendors to provide lodging and catering services for the 2026 Inventory and Procurement Specialist Fall Conference in Bemidji, MN. - Government Buyer: - Minnesota Department of Transportation (MnDOT) - Contact: Cassandra Dejno, MnDOT District 1, Transportation Materials Technician - Products and Services Requested: - Lodging accommodations for approximately 60 attendees, including: - 4 rooms for four nights - 30 rooms for two nights (Session 1) - 30 rooms for two nights (Session 2) - Lodging must be within 10 miles of the MnDOT Bemidji Headquarters or include shuttle service if not within a quarter mile of conference and parking facilities - ADA-compliant rooms required - Catering services for conference meals and breaks: - Buffet-style lunches for 34 attendees on four days - Meals must include at least two protein options, a vegetable, a starch, beverages, and vegan/gluten-free options - Meeting room facilities and equipment (projectors, microphones, Wi-Fi, tables, chairs) - Shuttle services if required by facility proximity - Notable Requirements: - Vendors may bid on lodging, catering, or both - Strict adherence to itemized price schedule; only listed services will be paid - Compliance with ADA, insurance, and Minnesota diversity/inclusion goals - Cancellation policies must be stated in US dollars - No specific OEMs or commercial vendors are named in the solicitation.

Description

This solicitation is a Request for Bid (RFB) issued by the Minnesota Department of Transportation for lodging and catering services for the 2026 MnDOT Inventory and Procurement Specialist Fall Conference in Bemidji, MN. The State reserves the right to award lodging and meals separately, and contractors may submit proposals for either or both items. All responses must be submitted online through the SWIFT Supplier Portal by June 25, 2026, and late responses will not be accepted. Questions must be submitted in writing by June 22, 2026.

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