Santa Clara County Biddingo #ITB-PRC-FY26-0532

Santa Clara County As-Needed HVAC Repair, Maintenance, and Replacement Services (Four Lots)

The County of Santa Clara is seeking qualified contractors to provide as-needed HVAC repair, maintenance, and replacement services across four major County departments. - Government Buyer: - County of Santa Clara Procurement Department - Four departments: Facilities and Fleet (FAF), Health System (CSCHS), Parks and Recreation (PRK), Roads and Airports (RDA) - Scope of Work: - As-needed repair, maintenance, replacement, and installation of HVAC equipment - Equipment includes chillers, package units, air handlers, controls, and refrigeration systems - Services required for a wide range of County facilities, including detention centers and health system buildings - Contract Structure: - Four separate Lots, each corresponding to a County department - Bidders may submit for one or more Lots; each Lot awarded separately - One-year base contract with two one-year extension options (up to three years total) - Estimated spend caps: $3.6M (FAF), $2.4M (CSCHS), $420K (PRK), $180K (RDA) - Key Requirements: - Contractors must hold both C-20 (Warm-Air Heating, Ventilating and Air-Conditioning) and C-38 (Refrigeration) California contractor licenses - Compliance with prevailing wage laws - Bid bond (10% of bid price) required - Security protocols for detention facilities (Lot 1) - Infection Control Risk Assessment (ICRA) permits for health system facilities (Lot 2) - Minimum experience, staffing, and insurance requirements - OEMs and Vendors: - No specific OEMs or brands are mandated; open to all qualified HVAC service providers - Notable Details: - Emergency and non-emergency response times specified - Separate bids and awards for each Lot - County reserves right to increase contract sum if actual spend exceeds estimates

Description

The County of Santa Clara Procurement Department is soliciting bids for As-Needed HVAC Repair Services for four separate Lots, each corresponding to different County departments: Facilities and Fleet, Health System, Parks and Recreation, and Roads and Airports. Bidders may submit bids for one or more Lots, with each Lot evaluated and awarded separately to the lowest responsive bidder. The work is a public project requiring prevailing wages, and contractors must possess specific C-20 and C-38 licenses. Bids are due by February 25, 2026, and must be submitted electronically via Biddingo, with original bid bonds delivered to the County office.

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