SAM #FA860126Q0022

Procurement of Automated Viscosity Instrument (-40°C) with Installation and Training for Air Force Petroleum Lab

This procurement seeks an Automated Viscosity Instrument for the Air Force Petroleum Agency's Aerospace Fuels Laboratory at Wright-Patterson AFB. - Government Buyer: - Department of the Air Force - Air Force Life Cycle Management Center (AFLCMC), Installation Contracting Support - Air Force Petroleum Agency (AFPET), Aerospace Fuels Laboratory (AFPET/PTPLA) - Products/Services Requested: - One (1) Automated Viscosity Instrument capable of kinematic viscosity testing per ASTM D445 at -40°C - Must maintain testing temperatures at -20°C and -40°C with ±0.05°C accuracy - Benchtop size not exceeding 32 in (W) x 26 in (D) - Operates on 110-120 V, 50-60 Hz - Includes removable calibrated thermometer and all necessary accessories for operation down to -40°C - Onsite installation, training, and troubleshooting support by qualified staff - Unique/Notable Requirements: - Instrument must be from a qualifying country - One-year warranty required - Delivery and installation within 12 weeks after contract award - Small business set-aside under NAICS 334513 - Compliance with ASTM D445 standard for kinematic viscosity - Duty-free entry and current SAM registration required - No specific OEM or part number is specified, but leading manufacturers of automated viscosity instruments are likely to compete.

Description

Combined Synopsis/Solicitation

AFLCMC/PZI Installation Contracting Support

Wright Patterson AFB, OH 45323

Date: 18 June 2026

Title: Automated Viscosity Instrument -40°C

Request for Quote (RFQ) / Solicitation Number: FA860126Q0022

Quotes Due: 02 July 2026 at 10:00 AM EST

Contact Point(s): Jordan Dean, Contract Specialist; jordan.dean.8@us.af.mil

Contact Point(s): Jennifer Blackford, Contracting Officer; jennifer.blackford@us.af.mil

Description: This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA860126Q0022  is issued as a request for quotation (RFQ) for one (1) Automated Viscosity -40°C.

This acquisition is set-aside for small business concerns under NAICS code 334513 with a small business size of 750 employees. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable. The Government also reserves the right to cancel this solicitation, either before or after the closing date.

1. Requirement:

This requirement is for one (1) Automated Viscosity Instrument -40°C in accordance with (IAW) the Statement of Work (SOW).

CLIN   SUPPLIES                                                                          QUANTITY        UNIT  

0001     AUTOMATED VISCOSITY INSTRUMENT -40°C                 1                  EACH

2. Period of Performance:

Supplies: The delivery is required within 12 weeks after receipt of order (ARO) to Wright Patterson AFB, Ohio.

3. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition.

NOTE 1: In accordance with R-DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (Deviation 2026-O0043) (FEB 2026), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

4. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at jordan.dean.8@us.af.mil and Contracting Officer at jennifer.blackford@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 02 July 2026 at 10:00 AM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860126Q0022, Automated Viscosity Instrument -40°C”.  The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW RFO 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.

5. Notice to Vendor(s):

All vendors must fully complete and return the 'Required Information Sheet' (attached to the solicitation) and return with their quotation. Additionally, quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

6. Tariffs:

In accordance with R-DFARS 252.225-7013, the contractor is prohibited from including any amount for customs duties on eligible items within the quote price. The claim for duty-free entry is restricted to supplies destined for government use, either as end items or as components thereof. The Government will provide assistance in the process of obtaining duty-free entry.

7. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. SAM Registration:

Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

List of Attachments:

Combined Synopsis/Solicitation Statement of Work

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