SAM #36C26226Q0988

VA San Diego Requests Cervical Retractor Kit with Installation and Support

The Department of Veterans Affairs, Network Contracting Office 22, is seeking information from vendors for the supply, installation, configuration, validation, and ongoing support of a Cervical Retractor Kit at the San Diego VA Medical Center. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22, San Diego VA Medical Center - Products/Services Requested: - Cervical Retractor Kit - Must include: integrated light source, low-profile design, multi-axial fixation arm, anatomically contoured blades, independent blade control, pre-adjusted friction joint, nerve detection and monitoring support, table fixation feature - One-year warranty required - Installation, configuration, validation, technical support, and maintenance services for the Retractor Kit - OEMs and Vendors: - No specific OEMs or vendors named; respondents must identify the manufacturer and product name of the kit they propose - Unique/Notable Requirements: - Kit must support nerve detection and monitoring - Must include a table fixation feature and anatomically contoured blades - Vendors must provide detailed capability statements and references for similar work - Targeted at small businesses, including SDVOSB and VOSB

Description

THIS REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION 1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Businesses, including Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses (SDVOSB/VOSB), who are interested in submitting proposals for this procurement and who are capable of performing the work required for this procurement.
2. The NAICS for this requirement is 339112 Surgical and Medical Instrument Manufacturing

1. The Contractor shall supply, install, configure, and validate a Retractor Kit product and provide on-going technical support and maintenance services for that installed product for the San Diego VA Medical Center located in San Diego, California. The required services (installation, configuration, validation, support, and maintenance for Retractor Kit) shall be provided by the contractor along with all resources necessary to accomplish the deliverables.

2. Interested and capable Contractors are encouraged to respond to this notice not later than Wednesday, June 24, 2026 at 03:00 PM PST, by providing the following information via email only to Hanan.Mccullick@va.gov.

(a) Company name

(b) Address
(c) Point of contact
(d) Phone, fax, and email of primary point of contact (e) Contractor s Unique Entity ID (SAM) number (f) Type of small business, if applicable, (e.g. Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), 8(a), HUB-Zone, Woman Owned Small Business, Small Disadvantaged Business, or Small Business).
(g) Statement indicating whether your company is considered small under the size standard for the NAICS code identified under this RFI. (h) Statement indicating the product name of the Retractor Kit product referenced above that you intend to provide for this procurement.
(i) Statement indicating whether you are the manufacturer of the Retractor Kit product that you intend to provide for this procurement. If you intend to provide a Retractor Kit product manufactured by a company other than your own, state the name of the company whose L51K ultrasound probe product you intend to provide, the country of origin for the Retractor Kit product you intend to provide, and whether the company that manufactures that product is a small business under the size standard for the NAICS code identified under this RFI. (j) Statement indicating if you have a current contract to provide the Retractor Kit product that you intend to provide for this procurement, along with the installation, configuration, validation, support, and maintenance services required by this procurement, under either the General Services Administration s Federal Supply Schedule or with NAC, NASA SEWP, or any other federal contract. If yes, provide the contract type and contract number, as well as the identity of the federal agency with whom you hold that contract. (k) Statement indicating how many calendar days you estimate it would take you to install, configure, and validate the Retractor Kit product that you intend to provide for this procurement in a medical center similar to the San Diego VA Medical Center. (l) General pricing for your products/solutions for market research purposes. (m) A capability statement that provides detailed information for one or more reference contracts that demonstrates your experience providing Retractor Kit that meets the requirements described in the attached DRAFT Statement of Work and demonstrates your experience providing the installation, configuration, validation, support, and maintenance services required by this procurement. GENERAL STATEMENTS OF CAPABILITY ARE NOT ACCEPTABLE. Respondents must provide the following information for each reference contract the respondent identifies as evidence of the respondent s capability to perform the work required by this procurement. Respondents must provide the following information for each reference contract: (1) the legal name of entity with whom the respondent held the contract; (2) the contract number; (3) a description providing details of the specific tasks the respondent performed under that contract; (4) the dates during which the respondent performed the contract; (5) the name, phone number, and email address of a person at the entity with whom the respondent held the contract who can verify the information the respondent provides regarding this reference contract.

If a respondent offers to demonstrate experience through the proposed use of subcontractors, the respondent must identify the legal name of each subcontractor and provide all of the information required above for one or more reference contracts performed by each subcontractor the respondent intends to use.

NOTE: The information requested above is required for the Government to evaluate whether there are sufficient small business concerns of a particular type who are capable of performing the work required by this procurement to determine if this procurement should be set aside for a given type of small business concern. FAILURE TO SUBMIT ALL OF THE INFORMATION REQUESTED ABOVE MAY BE VIEWED BY THE GOVERNMENT AS EVIDENCE THAT THE RESPONDENT LACKS THE ABILITY TO PROVIDE THE RETRACTOR KIT AND SERVICES REQUIRED BY THIS PROCUREMENT. THIS, IN TURN, MAY AFFECT THE GOVERNMENT S DETERMINATION ABOUT WHETHER THE REQUIREMENTS FOR A SET-ASIDE PROCUREMENT HAVE BEEN MET.

1. All Offerors who provide goods or services to the United States Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications.
   --End of Sources Sought Announcement--

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SCHEDULE OF SUPPLIES:

SALIENT CHARACTERISTICS: Cervical Retractor Hardware: Must have an integrated light source to allow for focusing and direct illumination of surgical site. Retractor body must have a low-profile design to increase working angles and minimize retractor contact. Must have a multi-axial fixation arm for secure table fixation designed to reduce retractor migration. Must have anatomically contoured blades to evenly distribute tissue pressure. Must have independent blade control to allow customized medial-lateral and cranial-caudal retraction. Must have pre-adjusted frictions joint to provide consistent resistance without requiring tightening screws. Must be designed to support nerve detection and monitoring during procedure. Must not rely on surrounding tissue to maintain its alignment, thereby requiring less pressure. Anterior cervical retractor must have a table fixation feature. Must include a one year warranty.

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