SAM #FA301626Q7103

Sole Source Lease of Majestic Theatre for USAF Band of the West Concert Series

This opportunity involves the Department of the Air Force, Air Education and Training Command (AETC), through the 502d Contracting Squadron at JBSA-Lackland, seeking a sole source lease of a performance venue for the USAF Band of the West's 'Holiday in Blue' concert series. - Government Buyer: - Department of the Air Force, Air Education and Training Command (AETC) - 502d Contracting Squadron (502 CONS), JBSA-Lackland - OEM/Vendor: - The Ambassador Theater Group (ATG) San Antonio LLC (operator of the Majestic Theatre) - Service Requested: - Lease of the Majestic Theatre as a performance venue - Requirements include: - Stage with minimum 56-foot depth and 55-foot proscenium opening - Seating capacity of at least 2,250 per performance - Loading bay capable of accommodating two large equipment box trucks (37 feet long by 11 feet 9 inches high) - Venue must support a 75-performer band and provide associated technical/logistical support - Confirmed availability for the required concert dates - Unique/Notable Requirements: - Only venue in the area meeting all technical and logistical specifications - Sole source justification based on unique capabilities and availability - No products are being procured; this is a service (venue lease) under NAICS code 711310 (Promoters of Performing Arts, Sports, and Similar Events with Facilities)

Description

NOTICE OF INTENT TO SOLE SOURCE

The 502d Contracting Squadron (502 CONS), JBSA-Lackland, TX, intends to solicit and award a Firm-Fixed-Price, sole source contract to The Ambassador Theater Group (ATG) San Antonio LLC (CAGE Code: 1LV45) for the lease of a commercial performance venue to host the USAF Band of the West's "Holiday in Blue" concert series. The required period of performance is 14–16 December 2026. This action will be executed under the Revolutionary Federal Acquisition Regulation (RFO) Part 12, Acquisition of Commercial Products and Commercial Services. This is a sole source synopsis published for informational purposes only, and this notice of intent does not constitute a request for competitive proposals or quotations.

The proposed procurement will be sole sourced under North American Industrial Classification System (NAICS) code 711310, Promoters of Performing Arts, Sports, and Similar Events with Facilities. The corresponding small business size standard for this acquisition is $40.0 million.

In accordance with RFO 5.101(c)(4)(vii), market research has determined that ATG San Antonio LLC, operator of the Majestic Theatre, is the only source capable of providing a venue that meets the specific, mission-critical requirements of the USAF Band of the West. Specifically, the Majestic Theatre is the only identified local venue with a stage large enough, possessing a minimum 56-foot depth and a 55-foot proscenium opening, to safely accommodate the 75-member band and its associated equipment. Furthermore, the venue meets the mandatory minimum seating capacity of 2,250 people per performance.

In addition to stage and seating capacity, the venue's loading bay is uniquely capable of accommodating the two large equipment box trucks, measuring 37 feet long by 11 feet 9 inches high, which are required to transport military-owned instruments and sound gear. Other local venues lack the necessary overhead and physical clearance for these transport vehicles. Finally, the Majestic Theatre is the only suitable venue with confirmed availability for the required performance dates of 14–16 December 2026, as other major local venues have irreconcilable scheduling conflicts. Consequently, ATG San Antonio LLC is the only responsible source capable of satisfying the agency’s needs without compromising the mission or causing unacceptable operational delays.

Any interested parties who believe they can fully meet the requirements stated above may submit a written capability statement, proposal, quotation, or exception to the Government's intent to sole source. Submissions must provide clear, concise, and convincing evidence that competition would be advantageous to the Government and must be submitted directly to the Contracting Office within 15 days of the publication date of this notice. A determination by the Government not to compete this proposed contract action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive acquisition, and the final decision regarding the procurement method remains exclusively with the Government.

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