SAM #36C24126Q0585

VA Maine Healthcare System Pyxis ES MedStation and Refrigerator Procurement (Brand Name Only)

The Department of Veterans Affairs, Network Contracting Office 1 (Connecticut VAMC), is seeking quotations for Pyxis ES brand name medication management equipment and support for the Togus VA Medical Center in Augusta, Maine. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 1, Connecticut VAMC - Veterans Affairs Maine Health Care System (VAMHCS) - OEMs and Vendors: - Becton, Dickinson and Company (BD) - CareFusion Solutions, LLC (subsidiary of BD) - Pyxis (brand of BD/CareFusion) - Products Requested: - 1 Pyxis ES MedStation, Main, 2 Drawer (part number MESR2B--0H--0N2U0M0B0V or #323) - 1 Pyxis ES Refrigerator, 13 cu ft (part number 137550-01) - Services Requested: - Advanced 8-hour response support for both units for 60 months, including technical troubleshooting, maintenance, and software/firmware updates - Unique/Notable Requirements: - Strict brand name-only acquisition; no substitutions, gray market, or counterfeit items permitted - Equipment must integrate with existing Pyxis ES infrastructure - Compliance with VHA Directive 1195 for secure, automated medication storage and access controls - Only new OEM items accepted; vendors must be OEM-authorized dealers, distributors, or resellers and provide proof of authorization - Total Small Business Set-Aside

Description

SUBJECT PYXIS EQUIPMENT - BRAND NAME ONLY - TOTAL SMALL BUSINESS SET-ASIDE

GENERAL INFORMATION CONTRACTING OFFICE ZIP CODE: 06111 SOLICITATION NUMBER: 36C24126Q0585 RESPONSE DATE/TIME/ZONE: 06-29-2026 12:00 EASTERN TIME, NEW YORK, USA ARCHIVE: 60 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS: N SET-ASIDE: SBA PRODUCT SERVICE CODE: 6515 NAICS CODE: 339112 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 1 Connecticut VAMC 555 Willard Avenue Newington, CT 06111 POINT OF CONTACT Contract Specialist Janice Jones Janice.Jones@va.gov

PLACE OF PERFORMANCE Department of Veterans Affairs Togus VAMC 1 VA CTR Augusta, ME POSTAL CODE: 04330-6796 COUNTRY: USA

ADDITIONAL INFORMATION AGENCY URL: URL DESCRIPTION AGENCY CONTACT'S EMAIL ADDRESS: Janice.Jones@va.gov EMAIL DESCRIPTION: Janice.Jones@va.gov DESCRIPTION Pyxis Equipment - Total Small Business Set-Aside

This is a combined synopsis/solicitation for commercial products and services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in FAR subpart 12.202, as supplemented with additional information. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The document and provisions are those in effect through FAR Circular 2026-01, effective 03-13-2026. This is a Total Small Business Set-Aside for Pyxis brand name equipment authorized distributors. The NAICS code is 339112, with a small business size standard of 1,000 employees. The FSC/PSC is 6515. The Togus, ME VAMC requires: One (1) Pyxis ES MedStation One (1) Pyxis ES Refrigerator Vendor shall comply with the terms outlined in the Performance Work Statement. All interested companies shall provide quotations for the following: CLIN PRODUCT # DESCRIPTION QUANTITY 0001 323 MESR2B--0H--0N2U0M0B0V MEDSTATION,ES,MAIN,2DR 1 0002 137550-01 137550-01 Pyxis ES Ref 13CF, RHG-3Deep,9S 1

Performance Work Statement (PWS) Veterans Affairs Maine Health Care System (VAMHCS) Project Title: Acquisition and Implementation of Pyxis ES 13 cu ft Automated Dispensing Refrigerator and Pyxis ES MedStation, Main, 2 Drawer 1.0 Purpose The purpose of this PWS is to define requirements for procurement, delivery, installation, and support of Pyxis ES automated dispensing equipment for VAMHCS. These units are required to ensure compliance with VHA Directive 1195 on High Alert Medications, mandating storage in an automated dispensing cabinet (ADC) for safety, security, and proper handling. 2.0 Background and Need Per VHA Directive 1195, all high alert medications must be stored within a system providing automated control, access logging, and restricted dispensing. The Pyxis platform is an approved system for securing these medications. To maintain safety and compliance, the service must be equipped with integrated Pyxis ES equipment capable of secure medication storage. 3.0 Scope of Work The contractor shall provide all equipment, freight, support services, and documentation necessary for delivery and maintenance of the Pyxis ES equipment, including: One (1) Pyxis ES 13 cu ft Refrigerator, configured per product schedule One (1) Pyxis ES MedStation, Main, 2 Drawer, configured per product schedule Freight and delivery services to VAMHCS Configuration documentation, installation guidance, and coordination with staff 4.0 Performance Requirements 4.1 Equipment Requirements The equipment must: Integrate seamlessly with existing Pyxis ES systems Include secure access controls and automated logging Support refrigeration appropriate for medication storage (Pyxis ES 13 cu. ft. refrigerator) 4.2 Installation and Integration The contractor shall: Coordinate delivery with VAMHCS point of contact Provide installation instructions, support, and documentation Ensure equipment is functional and ready for activation Ensure system compatibility with existing infrastructure 4.3 Support Services The contractor shall provide advanced support with an 8-hour response time for 60 months, including troubleshooting, parts replacement, maintenance, and updates. 5.0 Deliverables Pyxis ES 13 cu ft Refrigerator delivered to Augusta, ME Pyxis ES MedStation, Main, 2 Drawer delivered to Augusta, ME Documentation including confirmation forms, warranty, and installation details 6.0 Performance Standards Requirement Performance Standard Delivery Equipment must be delivered undamaged and per specifications Functionality Unit powers on, cools properly, and authenticates users Integration Operates within existing Pyxis ES network without issues 7.0 Government Responsibilities Provide access to installation area Coordinate with Biomedical Engineering Provide Purchase Order numbers 8.0 Contractor Responsibilities Deliver equipment per schedule Provide all support services Invoice according to terms Maintain VA security and safety compliance 9.0 Period of Performance Delivery timelines to be coordinated post-award. 10.0 Place of Performance Veterans Affairs Maine Health Care System 1 VA CTR Augusta, ME 04330-6796 11.0 Acceptance Criteria Delivery of specified configuration Successful inspection for damage Operational readiness verified END OF PERFORMANCE WORK STATEMENT

The full text of FAR provisions or clauses can be accessed at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply: FAR 52.212-1 Instructions to Offerors - Commercial Items (DEVIATION OCT 2025) Evaluation based on lowest price and capability to supply requirements FAR 52.212-2 Evaluation Criteria Contract clauses include FAR 52.212-4 and FAR 52.212-5 with applicable subparagraphs VAAR clauses on gray market and counterfeit items Submission Details Quotes must be received by June 29, 2026, at 12:00 p.m. EST, via email to janice.jones@va.gov. Quotes should include a statement on acceptance of terms and conditions, and any exceptions listed with rationale. Questions should be directed to Contract Specialist Janice Jones at the same email address.

Justification for Other Than Full and Open Competition Action ID: 36C241-26-AP-2736 Contracting Activity: Network Contracting Office 1, Regional Procurement Office East, on behalf of VA Maine Healthcare System. This procurement supports safe medication management practices, relying on proprietary Pyxis systems owned by Becton Dickinson. The equipment is a direct replacement and upgrade, ensuring interoperability and security. No other brands meet the clinical, operational, and safety requirements, making this a brand name-only acquisition. BD confirms they are the sole manufacturer and provider of Pyxis products, and no alternatives exist that meet the interoperability and security standards required by VAMHCS.

View original listing