Texas DIR/ESBD #405-26R0010211

Texas DPS Solicits Contractor for Indirect Cost Allocation Plan Preparation and Negotiation

The Texas Department of Public Safety (DPS) Finance Division is seeking a qualified contractor to prepare and negotiate an Indirect Cost Allocation Plan (ICAP) for the agency. - Government Buyer: - Department of Public Safety of the State of Texas - Finance Division, Procurement and Contract Services - Services Requested: - Preparation and negotiation of a federally compliant Indirect Cost Allocation Plan (ICAP) for fiscal year 2027, using data from the fiscal year ending August 31, 2026 - Coordination with DPS and negotiation with the agency's federal cognizant agency - Assistance with audits related to the ICAP - Deliverables include draft and final reports - Notable Requirements: - Contractor must have expertise in indirect cost recovery and cost allocation plans for state governments - Strict confidentiality, background checks, and liquidated damages provisions apply - Electronic submission of responses required - Compliance with federal deadlines (ICAP filing by May 27, 2027, possible extension to August 31, 2027) - Five-year contract term with possible six-month extension for transition - No specific OEMs or product vendors are named, as this is a professional services procurement

Description

The State of Texas, Department of Public Safety (DPS), Finance Division is seeking a contractor to prepare and negotiate an Indirect Cost Allocation Plan (ICAP) with DPS's cognizant agency. The ICAP documents DPS's unbilled central service costs used by state agencies and is used to bill federal and special revenue funds their fair share of indirect costs. The contract term is five years with a possible six-month extension. Responses must be submitted electronically by July 7, 2026, at 5:00 PM.

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