SAM #W91ZRU26QA018

AKARNG Solicitation for Mailing System Lease and Web-Based Shipping Subscriptions

The Alaska Army National Guard (AKARNG), part of the Department of the Army, is seeking a comprehensive mailing and shipping solution for five locations across Alaska. - Government Buyer: - Department of the Army, Alaska Army National Guard (AKARNG), W7MU USPFO ACTIVITY AK ARNG KO FOR AKARNG - Products and Services Requested: - Lease, delivery, and full-service maintenance of one commercial-grade physical postage meter system for Anchorage - Must process 130 letters per minute - 70 lb. scale capacity - Weighing, postage printing, and web-accessible reporting - Certificate of Networthiness (CoN) for DoD networks required - Includes installation, on-site training, and ongoing technical support - Four independent web-based/cloud-based mailing and shipping software subscriptions for Wasilla Armory, Bethel Armory, Fairbanks Armory, and Fort Greely (GMD) - Browser-based, no local installation - Label generation for USPS and carrier shipping - Centralized administration and reporting - Network security compliance (CoN or FedRAMP authorization) - Includes user training and customer support - Notable Requirements: - Discounted federal rates for postage and shipping - Routine maintenance, repair services, and replacement supplies - Device relocation possible during contract term - Firm-Fixed-Price contract structure - Base year plus four one-year option periods - No specific OEMs or vendors are named in the solicitation, but well-known OEMs in this space include Pitney Bowes, Quadient (formerly Neopost), and FP Mailing Solutions.

Description

1. Description of Requirement:

The Alaska National Guard (AKARNG) is soliciting proposals for a hybrid, commercial mailing and shipping solution to support five locations across Alaska. The intention is to award a Firm-Fixed-Price contract consisting of a base year plus four (4) one-year option periods.

This requirement encompasses the lease, delivery, and full-service maintenance of one (1) physical mailing system in Anchorage, supplemented by four (4) independent web-based subscriptions for outlying distributed locations: Wasilla Armory, Bethel Armory, Fairbanks Armory, and Fort Greely (GMD).

2. Minimum Technical Requirements

Physical Postage Meter & Reporting System (Anchorage Location) Processing Speed: 130 Letters Per Minute. Scale Capacity: 70 lb. capacity. Functionality: Must be capable of weighing mail and printing postage. Network Certification: Must have a Certificate of Networthiness (CoN) for DoD networks. Reporting Capabilities: Web-accessible reporting is preferred. Redundant reporting capability is desired. Data points must include weight (lbs/oz), cost per piece, total postage costs, and number of outgoing pieces. Services and Support: A non-complex process for downloading postage. In-person or online customer service and user training. Routine maintenance and repair services included. Replacement supplies must be provided. Discounted rates for Federal customers as applicable  

Independent Cloud-Based Subscriptions (4 Outlying Locations)

The contractor shall provide four (4) independent, cloud-based software subscriptions to support mailing and shipping operations at the Wasilla Armory, Bethel Armory, Fairbanks Armory, and Fort Greely (GMD). The web-based solution must require no local software installation (browser-based) and must include the following minimum capabilities:

Label Generation: Users must be able to generate and print official USPS postage and carrier shipping labels directly from standard government-issued desktop printers or standard thermal label printers.

Centralized Administration: All remote subscription activities (postage funds used, tracking data, shipping history) must automatically sync to a centralized reporting dashboard accessible by the primary account administrator at JBER.

Network Security: The web application must be securely accessible via standard DoD web browsers and comply with applicable DoD/DoW network security requirements (e.g., Certificate of Networthiness [CoN] or FedRAMP authorization).  

3. Contract Line Item Numbers (CLIN) Structure

Offerors must provide firm-fixed pricing for all line items across the Base Year and all Option Years to be considered for award.  

CLIN 0001: Base Year Physical Meter Anchorage Total Annual Price: $ ___________________

CLIN 0002: Base Year Subscription Service Four Locations Total Annual Price: $ ___________________

CLIN 1001: Option Year One Physical Meter Anchorage Total Annual Price: $ ___________________

CLIN 1002: Option Year One Subscription Service Four Locations Total Annual Price: $ ___________________

CLIN 2001: Option Year Two Physical Meter Anchorage Total Annual Price: $ ___________________

CLIN 2002: Option Year Two Subscription Service Four Locations Total Annual Price: $ ___________________

CLIN 3001: Option Year Three Physical Meter Anchorage Total Annual Price: $ ___________________

CLIN 3002: Option Year Three Subscription Service Four Locations Total Annual Price: $ ___________________

CLIN 4001: Option Year Four Physical Meter Anchorage Total Annual Price: $ ___________________

CLIN 4002: Option Year Four Subscription Service Four Locations Total Annual Price: $ ___________________  

TOTAL EVALUATED PRICE (Base + All Options): $ ___________________

4. Delivery, Performance, and Relocation

Delivery Location: Building 49-000, Camp Denali, JBER-Richardson, Alaska 99505.

Ready for Use Date: Devices and subscriptions shall be delivered and ready for use no later than 01 September 2026.

Device Relocation: Device relocation may be required during the life of the contract as determined necessary by the Government. However, any relocation will require prior approval and coordination with the Contracting Office.  

5. Instructions to Offerors & Evaluation

The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, applies to this acquisition.

Quotes are due via email to mallory.a.zelenak.civ@army.mil no later than 17 July 2026 at 1700 AKDT. Submissions must include pricing for all CLINs and technical data demonstrating compliance with Section 2. The Government will evaluate offers based on the following factors in accordance with FAR 12.602:

Price: Total aggregate price evaluated across the Base and all Option Years. Technical Capability: Capability of the items to meet or exceed the Government's minimum specifications. Past Performance: Recent and relevant history of performan

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