SAM #PR16068545

Carpet Removal and Installation at U.S. Consulate Johannesburg (Bentley & Milliken Tiles)

The U.S. Consulate in Johannesburg is soliciting proposals for the replacement and installation of carpeting throughout its office building. - Government Buyer: - U.S. Department of State, U.S. Consulate Johannesburg - OEMs (Original Equipment Manufacturers): - Bentley Mills (Bentley Mimitsu San NexStep Cushion Tile) - Milliken & Company (Milliken Linen 2.0 Carpet Tile) - Products Requested: - Bentley Mimitsu San NexStep Cushion 18"x36" Tile (Part Number: 6AHS20AA0T) with Healthbond Ultra Green 2399 adhesive - Milliken Linen 2.0 Carpet Tile, SIN 314110, Color Crommelin, 1m tile with Milliken Non-Reactive Carpet Adhesive - Total installation area: approximately 2,568 square meters across two floors - Services Requested: - Removal and off-site disposal of existing carpets - Professional moving and reinstatement of all office furniture - Floor preparation to ensure clean, dust-free surfaces - Installation of new carpet tiles per manufacturer specifications (parquet layout) - On-site supervision and quality control throughout the project - Notable Requirements: - All carpet tiles and adhesives are supplied by the U.S. Government - Contractors must adhere to safety and quality standards, and provide insurance coverage - Preference for contractors with FITA and AMOSA accreditations and relevant project experience - Mandatory security vetting for all contractor staff - Bidders must be registered in SAM.gov and comply with NDAA - No deposit payments; payment via EFT within 30 days after completion and invoice receipt - Contractors must allow for price fluctuations in their quotes

Description

The U.S. Consulate in Johannesburg invites companies with the proficiency and financial means to submit pricing proposal for the replacement of carpeting in the U.S. Consulate building in Johannesburg. 

Proposals must include the following:

Pricing schedule Company profile Three (3) contactable references for comparable projects (similar scope and size)

Sub-contracting:

Bidders who are not located in South Africa and will be making use of a local sub-contractor are required to furnish the company profile and three (3) contactable references for comparable projects (similar scope and size) for the sub-contractor as well.

Proposals must be submitted to the following email addresses, by no later than 5pm CAT (GMT+2) on Friday, 10 July 2026:

dekockc@state.gov  

kriekjx@state.gov

pretoria_quotations@state.gov

Overview/ Scope of Work

The project will include removing and disposing of the existing carpets and professional furniture moving services.

The total floor space to be carpeted is 2 568sqm.

The contractor will be required to re-measure all areas prior to commencing work.

All carpet tiles will be supplied by the US Government. 

Please refer to the attached Scope of Work and Installation Guidelines for these specific carpets.

The list of tasks found in the Scope of Work is representative of the work expected. However, if additional requirements are identified, it is expected that all parties will negotiate in good faith to ensure the final product meets all reasonable standards.  

SAM.gov Registration:

The successful bidder MUST be fully registered in SAM.gov at the time of award.  Existing registrations which have expired, must be renewed and reflect as Active at the time of award. See attached guide for International Registrants.

U.S Government Payment terms:

Note that NO DEPOSIT payments will be authorized.

The US Embassy issues only fixed priced contracts; therefore, provision must be made for fluctuations in price, or exchange rates, in the quoted price.  Changes in price caused by the exchange rate, will not be entertained after the order has been placed. 

Available Payment methods:

EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.

Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s.  By submitting your company profile, you agree to waive any such requirement.

NDAA Compliance:

Solicitation provision 52.240-90 is incorporated by reference. “By submission of its offer, the offeror represents” compliance.

The entire solicitation provision can be read here:  

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_240_90

Contractor vetting:

Please note that all contractor staff who will be working on site, will undergo security vetting.

View original listing