SAM #W50S7826PA005

Sole Source Bridge Contract for Managed Print Services (MPS) at Texas Air National Guard

This notice details a sole source bridge contract for Managed Print Services (MPS) at the Texas Air National Guard's 149th Fighter Wing, JBSA Lackland, Texas. - The 149th Mission Support Group, Contracting Office (149 MSG/MSC) is the government buyer. - The contract is for a nine-month period, valued at $48,240.00. - Cartridge Technology, LLC (CTI) is the sole source vendor, as they are the incumbent provider with 32 Multi-Function Peripherals (MFPs) already installed and integrated. - The services include managed printing, scanning, and copying, ensuring no lapse in mission-critical operations. - The bridge contract is necessary to maintain continuity while a future competitive acquisition is prepared. - Only CTI can provide uninterrupted service due to their equipment's integration and the urgent timeline. - No new hardware is being procured; the contract covers continued operation and maintenance of existing MFPs.

Description

1. Agency and Requirement: The 149th Mission Support Group, Contracting Office (149 MSG/MSC), requires a nine-month bridge contract for Managed Print Services (MPS) for the Texas Air National Guard (MNANG). The total estimated value is $48,240.00.

2. Authority: This sole source determination is made in accordance with Revolutionary Federal Acquisition Regulation Overhaul (FAR) 12.102(a) which states for acquisitions valued at or below the simplified acquisition threshold (SAT), document the decision that only one source is available and the basis for the decision. This action is for a commercial service, under the SAT, and this documentation satisfies the requirement of FAR 12.102(a).

3. Basis for Decision: The Contracting Officer has determined that Cartridge Technology, LLC, (CTI) is the only source reasonably available to provide the required services to prevent a lapse in mission-critical operations. The basis for this determination is as follows:                a. Urgent and Unforeseen Requirement: The Defense Logistics Agency (DLA) terminated the preceding MPS contract with an effective date of 1 April 2026, providing only one business day's notice. This was due to an internal funds transfer issue with the financial systems and was outside the MNANG's control. We attempted to rectify this situation with DLA but were unsuccessful.                b. Incumbent's Unique Position: The proposed contractor, CTI, was the incumbent under the DLA contract. As a result, CTI's equipment, consisting of 32 essential Multi-Function Peripherals (MFPs), is already installed and fully integrated within the TXANG's facilities                 c. Continuity of Service: No other vendor could possibly provide this service by the 1 July 2026 deadline. A new vendor would require several weeks or months to remove the 32 existing machines and install new equipment, which would cause an unacceptable break in mission-critical printing, scanning, and copying capabilities. CTI is the only vendor that can ensure the required continuity of service.

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