City of Elgin Ionwave #Bid 26-024

Elgin seeks staging, production equipment, and labor for Nightmare on Chicago Street event

The City of Elgin, Illinois is seeking a vendor to provide staging, production equipment, materials, and labor for its annual Nightmare on Chicago Street (NOCS) event. - Government Buyer: - City of Elgin Cultural Arts & Special Events Department - Purchasing Officer: Nick Etminan - OEMs and Vendors: - Staging equipment specified: SL320 (Main Stage), SL100 (DJ Stage), SL260 or SL250NG (Plaza Stage) - Preferred audio brands: Shure (wireless IEMs, ULX-D handhelds), Nexo (Geo S1210, RS15, PS10, LS18) - Lighting control: GrandMA2/3 - Products/Services Requested: - Staging for three distinct stages (Main, DJ, Plaza) with specific models - Sound systems: control consoles, main PA, monitor packages, microphones, stands, festival mic kits - Lighting: control consoles, overhead and ground mount fixtures, moving heads, LED pars, audience blinders, spotlights, atmospherics (hazers) - Video: video walls (center and trailer screens), control and input equipment, camera systems - Power: generator connections, power distribution, stage distros - Labor: setup, strike, and operation staff for all stages and equipment - Unique/Notable Requirements: - Mandatory site tour prior to bid submission - Bids must be submitted through the City's online portal - Compliance with local employment, certification, and equal opportunity guidelines - City will provide Stage Managers; vendor must supply all other staff - Alternate options for load-in windows, audio delay towers, and trailer screens - Detailed technical specifications for audio, lighting, and video equipment - All bids must include required forms and certifications - Performance covers setup, operation, and teardown for the event, with specific load-in and strike windows.

Description

The City of Elgin is soliciting bids for the production stages required for its Nightmare on Chicago Street event in 2026. The procurement includes staging, production equipment, materials, and labor for multiple stages including a main stage, DJ stage, and plaza stage. Bidders must attend a mandatory site tour and submit their bids through the City's online portal by July 7, 2026. The awarded vendor will be responsible for setup, strike labor, and staffing to operate the equipment during the event.

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