Avondale Opengov #24-448C

City of Avondale Solicits Citywide Commercial Printing and Mailing Services

The City of Avondale, Arizona, is seeking a contractor to provide comprehensive commercial printing and mailing services for all city departments. - Government Buyer: - City of Avondale, Procurement Manager: Jill Lin - OEMs and Vendors Mentioned: - Artisan Colour, Inc. (noted as awarded vendor in contract, also a commercial print manufacturer) - Products/Services Requested: - Wide range of printed materials including: - Bookmarks (2" x 8", 250 units) - Brochures (8.5 x 11, tri-fold, 500 units) - Business cards (3.5 x 2, 1000 units) - Door hangers (4.25 x 11, 2500 units) - Flyers (8.5 x 11, 250 units; 8.5 x 5.5, 500 units) - Posters (12" x 18", 1000 units; 22 x 28, 2500 units) - Rack cards (4" x 9", 500 units) - Magazines (RAVE Magazine, 8.5 x 11, 48 pages, 100 units) - Envelopes (#10 window, 2500 units) - Court notices with inserts and envelopes (10,000 units) - Carbonless forms (2-part: 500 units; 3-part: 3000 units; 4-part: 2000 units) - Building inspection stickers (green: 5000 units; red: 2000 units) - Annual budget and financial plan books (50 units) - CAFR reports (50 units) - Annual water quality report (calendar format, 32,000 units) - Voter information pamphlets (8.5 x 11, 32 pages, 2000 units) - Property & evidence receipts (3-part, 5000 units) - Towing forms (4-part, 2000 units) - Fingerprint compliance forms (3-part, 1000 units) - Accident exchange cards (5 x 3, 400 units) - Mailing services including: - Presort standard mail, first-class mail, EDDM projects - Mailing list development/processing - Delivery using City of Avondale indicia - Unique or Notable Requirements: - Services include both design and delivery to multiple city facilities - Fixed pricing for initial term, with up to four one-year renewal options - High emphasis on past performance and client satisfaction - Large-scale print runs for certain items (e.g., 32,000 water quality reports) - Mailing services must accommodate a variety of city communications, including election materials

Description

The City of Avondale issued a Request for Proposal for commercial printing and mailing services to support, market, and promote the City's operations, activities, and programs. The services may include design, layout, printing, and mailing as directed by City staff. The contract is for a term of one year starting October 30, 2024, with automatic renewals possible for up to four additional one-year terms. The contract is awarded to Artisan Colour Inc. and is classified under multiple printing and mailing service categories. The contract is a cooperative agreement with no specified estimated value.

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