Opportunity
Williamsburg-James City County Public Schools Demandstar #RFI-20261036-0-2026/BG
James City County RFI for Commonwealth Attorney Case Management Software Platform
Posted
June 05, 2026
Respond By
July 06, 2026
Identifier
RFI-20261036-0-2026/BG
NAICS
541511, 541519
James City County, Virginia, is seeking information from vendors regarding a case management software or cloud-based platform for the Commonwealth Attorney's office. - Government Buyer: - James City County, Virginia (Commonwealth Attorney's Office) - OEMs and Vendors Mentioned: - Bright Vision Abled Tech LLC - Eagle Strategic Group - F5 Technolabs - FSH Technologies, Inc - Hudson River Property Partners - Matrix Pointe Software - Merp Systems Inc - Onvia, Inc. - PS Technologies, Inc. (LegalServer) - Products/Services Requested: - Case management software or cloud-based platform - No specific part numbers or quantities provided (Request for Information stage) - Key features requested: - User-friendly interface - Document generation for court and non-court use - Long-term digital storage of case files - Scanning and media addition to case files - Report and statistics generation - Robust search functionality - Multi-user access and real-time updates - Electronic discovery capabilities - Minimization of paper records - Potential integration of artificial intelligence - Unique/Notable Requirements: - Interest in AI integration for future enhancements - Request for high-level cost estimates and industry feedback - Seeking recommendations to improve future procurement success - Focus on reducing paper records and improving digital workflows
Description
James City County is seeking information for a software/cloud platform to organize and track case file information. The system should be user-friendly, support document generation for court and non-court use, and provide long-term digital storage. Key features include scanning, media addition, report generation, robust search, multi-user access, electronic discovery, and minimizing paper records. The solicitation also requests exploration of AI integration, procurement recommendations, cost estimates, and industry feedback.