SAM #36C24526Q0601

VA seeks sources for SPS steam sterilizers and installation at Baltimore VA Medical Center

The Department of Veterans Affairs (VA), VISN 5 Martinsburg Network Contracting Office, is seeking sources for five steam sterilizers for the Sterile Processing Service (SPS) at the Baltimore VA Medical Center. - Government Buyer: - Department of Veterans Affairs (VA) - VISN 5 Martinsburg Network Contracting Office - VA Maryland Health Care System, Baltimore VA Medical Center - Products/Services Requested: - Five (5) steam sterilizers for SPS - Must meet specific requirements: - External and chamber dimensions as specified - Chamber volume of at least 275 liters - Tray capacity of at least 5 trays - Foot pedal controls, pull-out shelves, stainless steel construction - Accessories for sterilizers - Delivery and installation (in two phases) - De-installation and disposal of existing equipment - Utility disconnections/reconnections, floor leveling, patching, and painting - System validation - Operator training for clinical, facilities, and biomedical engineering staff - Minimum one-year warranty with maintenance (onsite repairs, phone support, routine maintenance) - Unique/Notable Requirements: - Compliance with infection control and site security - Contractor responsible for all site preparation and restoration - No specific OEMs or brands named; open to all qualified sources - VA requests information on business size, capabilities, and federal compliance - OEMs: - No OEMs specified in the notice - Vendors: - No vendors specified in the notice

Description

RFI INFO SHEET THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought/RFI/RFI only. The purpose of this Sources Sought/RFI/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310 (size standard of 12.5 million). Responses to this Sources Sought/RFI/RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought/RFI, a solicitation announcement may be published. Responses to this Sources Sought/RFI synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 5 Martinsburg Network Contracting Office, is seeking sources who can possibly provide SPS Sterilizers for operating rooms in VA Maryland Health Care System Baltimore VA Medical Center (512), 10 North Greene Street, Baltimore, MD 21201. Salient Characteristics: Steam sterilizers must have: External dimension of washers must be equal to or cannot exceed 77.5" H x 39" W x 43" D Chamber dimensions of washers must be equal to or cannot exceed 26" H x 26" W x 27.5" D Foot pedal controls Chamber volume greater than or equal to 275 L and a tray capacity of at least 5 trays Pull out shelves for sterilizer flexibility Stainless steel construction for easy cleaning and disinfection Extended Installation The contractor will perform installation in two phases, 2 sterilizers, then the 3 remaining sterilizers to ensure SPS operations can continue during the equipment installation. Contractor will provide ICRA Plans and will install all necessary ICRA barriers per VAMHCS Infection control guidance and VHA requirements. Contractor will be responsible for shutting off and disconnecting all utilities and de-installing existing washers and cart washer and disposing of the removed equipment. The contractor will be responsible for all labor and materials to relocate plumbing connections as necessary to connect to new equipment. Contractors will use existing drains and will cap off any unused lines. Contractor will be responsible for providing all labor and materials necessary for reconnecting the DI/RO water, hot and cold water and compressed air to all equipment. Contractor will provide and install sample ports for critical water (DI/RO water) testing. Contractor will provide necessary labor and material to disconnect and reconnect power to the 5 sterilizers. Contractors will be responsible for providing labor and materials to ensure the flooring is level to equipment manufacture specifications. Contractor will match existing epoxy floor. Contractor will be responsible for patching and painting where needed. Delivery The contractor shall deliver equipment and any necessary accessories to the Baltimore VA Warehouse as required in the quantities specified. Any delivery must be coordinated with the COR prior to shipping. The contract must give the COR a minimum of 3 weeks' notice prior to shipping. Delivered materials will arrive in manufacturer’s original sealed containers with the associated purchase order number listed on the outside of the box. The contractor shall remove all related shipping debris and packing from the VAMHCS facilities. Delivery address will be: Baltimore VA Medical Center 10 North Greene St. Baltimore, MD 21201 Site Conditions There shall be no smoking on hospital property at any time. Contractor personnel on-site may be required to wear masks to protect against the spread of COVID-19 at any time in accordance with local health guidelines. Due to the sensitive location of the equipment install, personnel on-site may be required to don and doff disposable protective clothing upon entering and exiting the space. Inspection and Acceptance The contractor shall conduct a joint inspection with the COR upon delivery of equipment. The contractor shall provide the VA COR a list of missing and/or damaged items found upon inspection and have those items replaced at no cost to the Government. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer. Operator Training Onsite education and training by a vendor service trained representative will be provided to VAMHCS clinical staff, Facilities and Engineering staff, and the Biomedical Engineering staff. The scheduling of operator training shall be coordinated with the COR after delivery and installation. Protection of Property The contractor shall protect all items from damage. The contractor shall take precautions against damage to the building(s), grounds, and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. Security Requirements The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff. The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement. The contractor must follow the VA Maryland Health Care Systems current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC). Warranty At a minimum, the cart washer and washer-disinfectors and accessories must include a 1-year warranty on all parts and labor at no cost to the Government. Additional years are highly recommended as added value to the government. The warranty shall begin upon completion of validation testing. Warranty shall include onsite repairs and over the phone support. Contractor shall provide routine maintenance service program during warranty period. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs. The warranty shall include all travel and shipping costs associated with any warranty repair. Additional Links: VA Home Page

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