Washington County Civic Plus #879

Washington County RFP for Cost Allocation Plan Preparation and Related Services

Washington County, Minnesota is seeking a qualified firm to prepare its Cost Allocation Plan (CAP) for fiscal years 2026-2028, with options to extend for two additional years. - Government Buyer: - Washington County, Minnesota - Contact: Amanda Hoffman - No specific OEMs or commercial vendors are named in the solicitation. - Services Requested: - Preparation of annual Cost Allocation Plans (CAPs) in compliance with Title 2 CFR Part 200 (Uniform Guidance) and all relevant federal and state requirements - Indirect cost rate calculations and development of allocation models/workpapers (e.g., in Excel) - Assistance with negotiation and approval of CAPs with federal and state representatives - Instruction and guidance to County personnel on claiming allocated costs for reimbursement - Monitoring of claims to support timely fund recovery - Internal quality assurance reviews for accuracy and compliance - Delivery of draft and final CAPs suitable for federal and state submission - Development and delivery of training materials and sessions for County staff - Optional services: additional indirect cost rate proposals, audit response assistance, refinement of allocation tools, supplemental financial analysis, and specialized training on budgeting and grant reimbursement - Notable Requirements: - Strict adherence to Title 2 CFR Part 200 and all applicable federal/state regulations - Expertise in governmental cost allocation and financial regulations - Comprehensive cost analysis, documentation, and support for compliance and audit processes - Deliverables must be in formats suitable for federal and state review and submission - No products or hardware are being procured; this is a professional services opportunity.

Description

Washington County is seeking a qualified firm to prepare the County's Cost Allocation Plan (CAP) in accordance with Title 2 CFR Part 200 regulations. The contract is for three years with options to extend for two additional one-year terms. The CAP must identify, summarize, and allocate allowable costs of central support services and allocate costs to benefiting departments, programs, and funding sources using equitable and compliant methodologies. The contractor will also assist in negotiation and approval processes with federal and state representatives as needed.

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