Rancho Santa Margarita Civicplus #FN 061526

Lease and Maintenance of Four Multifunction Copy Machines for City of Rancho Santa Margarita

The City of Rancho Santa Margarita is seeking bids for a 48-month lease and maintenance of four multifunction copy machines for City Hall and the Bell Tower Regional Community Center. - Government Buyer: - City of Rancho Santa Margarita, Finance Department - Products Requested: - Two larger multifunction copy machines (minimum 65 ppm color, 600 dpi, 55 ipm scan, stapling, sorting, duplex, three-hole punch, network capability) - Two smaller multifunction copy machines (minimum 55 ppm color, 400 dpi, 45 ipm scan, stapling, sorting, duplex, network capability) - Services Requested: - Maintenance for all four machines, including labor, parts, emergency service (4-hour response), replacement of defective parts (within 48 hours), operator training, toner and consumables supply, and recycling of hazardous materials cartridges - Unique Requirements: - Delivery and installation within 20 days after contract signing - Fixed maintenance price for 48 months - Lease and per-copy costs for black & white and color copies must be included - Machines must meet minimum performance and feature specifications - OEMs and Vendors: - No specific OEMs or part numbers are mentioned; bidders may propose any manufacturer meeting the requirements - Opportunity is open to all qualified firms capable of providing compliant multifunction copy machines and maintenance services.

Description

The City of Rancho Santa Margarita is soliciting bids for a 48-month lease and maintenance services for four multifunction copy machines. These machines will be located at City Hall and the Bell Tower Regional Community Center to serve all departments. Bidders must submit written bids in accordance with the specified requirements and conditions. The bid submission deadline is July 9, 2026, at 4:00 p.m.

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