Hawaii eProcurement Portal #P26003382

Administrative Support Services for Hawaii Artists in the Schools Program

The Hawaii State Foundation on Culture and the Arts is seeking administrative support services for its Artists in the Schools (AITS) Program and Collaborative Residency Project. - Government Buyer: - State Foundation on Culture and the Arts (HSFCA), Department of Accounting and General Services, State of Hawaii - Office: Arts Education Specialist - OEMs and Vendors: - No specific OEMs or commercial vendors are named; opportunity is open to Hawaii-based organizations - Products/Services Requested: - Administrative support for AITS and Collaborative Residency Project residencies - Management of approximately 36-40 contracts with teaching artists and arts organizations - Disbursement of a $697,954 program budget - Collection and maintenance of documentation (W-9s, schedules, invoices, final reports) - Payment processing and issuance of IRS Form 1099-Misc - Coordination with schools, teaching artists, and program stakeholders - Support for program evaluation, reporting, and teaching artist reviews - Conducting background checks and maintaining confidentiality - Coordination of film/photography for residencies across multiple islands - Unique or Notable Requirements: - Contractor must be based and incorporated in Hawaii - Strict compliance with state and federal documentation and reporting requirements - Support for arts education in public and charter schools statewide - Services must align with National Endowment for the Arts outcomes

Description

The Hawaiʻi State Foundation on Culture and the Arts (HSFCA) is seeking proposals from qualified applicants to provide administrative support services for the Artists in the Schools (AITS) Program and the Collaborative Residency (CR) Project residencies. The contract aims to support HSFCA's Strategic Plan Priority HOʻONAʻAUAO-EDUCATE Objective 2.1 by expanding statewide partnerships in arts education for all students. The services include managing grants to public and charter schools for arts residencies with teaching artists, supporting direct learning for students, and professional development for educators. The contract period is from July 15, 2026, to July 14, 2027, with possible extensions.

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