Opportunity
Urbana Opengov #FY2026-RFP-185
Automated Material Handling System Procurement for Urbana Free Library
Posted
June 15, 2026
Respond By
July 10, 2026
Identifier
FY2026-RFP-185
NAICS
333922, 541512, 423830
The Urbana Free Library in Illinois is seeking proposals for a comprehensive Automated Material Handling (AMH) System to enhance its circulation operations. - Government Buyer: - City of Urbana, Urbana Free Library (IT Manager: Leon Wilson) - Products and Equipment Requested: - Automated Material Handling (AMH) System - High-speed sorter with RFID capability - Modular conveyor system - Multiple sorting profiles - Multiple bins/totes for sorting - Patron and staff-facing induction points - Integration with Polaris Integrated Library System (ILS) - Services Requested: - Installation of the AMH system in the newly renovated staff workroom - Training for staff on daily operations, troubleshooting, administration, and IT maintenance - Ongoing support and maintenance, including break-fix, updates, and a minimum five-year extended warranty - Response time for support must be within four hours during library operating hours - Notable Requirements: - System must be modular and scalable - Vendors must provide detailed pricing and flexible financing options over five years - Minimum five-year warranty on hardware and software - Comprehensive technical and operational responses required - Review of attached floor plans and workroom details is encouraged - No specific OEMs or vendors are named in the solicitation, but the system must be compatible with Polaris ILS
Description
The Urbana Free Library (TUFL) in Urbana, Illinois, is seeking proposals from qualified vendors to provide an automated material handling (AMH) system to improve circulation workflow efficiency. The system should automatically sort patron returns into totes or bins and facilitate quicker reshelving. The AMH system will be installed in the newly renovated staff workroom of the library, which serves over 38,000 residents and circulates over half a million items annually. The project aims to enhance staff efficiency and improve the overall patron experience through automation.