North Carolina eVP #225-2026-MEDIA-001

Pender County Schools Library Collections and Districtwide Library Services Procurement

Pender County Schools is seeking vendors to provide comprehensive library collections and districtwide library services for its schools. - Government Buyer: - Pender County Schools, Purchasing Department - Contact: Craig Lawson - OEMs and Vendors: - Follett Software (highlighted for Destiny Library Resource Management Program compatibility) - Products and Services Requested: - New opening-day elementary school library collection for J. H. Lea Elementary (approx. 800 students) - Transition and update of Topsail Middle School collection to J. H. Lea Middle School (approx. 1,515 students) - Districtwide annual contract for library books and supporting materials (serving 10,618 students across 19 schools and 17 media centers) - Collection development and processing services (including shelf-ready processing, barcode and spine labeling, Mylar covers, MARC record delivery, delivery, unpacking, staging, shelving, and project management) - Collection transition and moving services (including collection analysis, weeding, relabeling, boxing, moving, inventory control, and setup) - Optional digital library and eBook solutions compatible with Follett Destiny - Notable Requirements: - All cataloging and processing must be compatible with Follett Destiny Library Resource Management Program - Emphasis on sustainability in bid submissions (use of recycled paper, minimizing non-recyclable materials) - Bids must be submitted in hard copy (no electronic or faxed bids) - Award based on price, quality, vendor experience, system compatibility, and implementation support - Estimated annual spend for library materials is $150,000 - Contract includes initial three-year term with up to five one-year renewal options

Description

Pender County Schools (PCS) is soliciting proposals from qualified vendors to provide library book collections, processing services, cataloging records, collection development support, relocation/relabeling services, and annual library materials purchasing support for PCS schools. The solicitation requires sealed bids to be delivered by July 9, 2026, with public opening on July 13, 2026. The award will be based on the lowest responsive, responsible bid considering price, quality, vendor experience, cataloging compatibility, and implementation support.

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